Cooperating on Shared Items

What is it?

Collaborating with other members on shared lists is crucial for staying on track, and reach your collective and individual goals! Any.do makes it easy to communicate and keep up with the progress of others, so you can remain involved throughout the completion of any mission.

Who has access?

  • Both Premium and Free users can take advantage of this feature!
  • Free users can share lists in read-only mode.
  • Premium users can share as many lists as needed, in full editing mode with anyone they choose
  • The feature is available on all supported platforms.

How does it work?

  • Upon sharing lists, adding comments on shared items, allows users to easily collaborate and keep up with their team. 
  • You will receive a notification whenever another member adds a comment, new note or subtask straight to your Notification Center
  • When completing a shared task, a notification pops up asking if you would like to complete it only for you or for all other shared users. 
  • If you choose to mark this task as complete for ‘Everyone’, all the members will receive a pop up notification.
  • If you choose ‘Just mine’, it will be completed on your list and you will be removed from the shared task. The other members will receive a notification that you have left the task in their Notification Center.

To add Notes

✔️ Android/ iOS/ Web/ Windows/ Mac

  1. Tap on the shared task to open its Task Menu.
  2. Under “Notes” tap to add your note.

To add Attachments

✔️ Android/ iOS/ Web/ Windows/ Mac

  1. Tap on the shared task to open its Task Menu.
  2. Under “Attachments” tap to add your file.

To comment on a shared task

✔️ Android/ iOS/ Web/ Windows/ Mac

  1. Tap on the shared task to open its Task Menu.
  2. Open the Activity tab.
  3. Add your comment for all members to see.

You will find here all comments regarding the progress of the task. You may also find these as notifications in the The Notification Center.


To assign a task

✔️ Android/ iOS/ Web/ Windows/ Mac

  1. Open the Task Menu
  2. Tap on the user under the “Owner” option.
  3. Tap “Assign” to the right of the team member you wish to make the leader.
  4. The team member will receive a notification in their Notification Center.

To remove someone from a shared list

✔️ Android/ iOS

  1. Open the List you want to remove the collaborator from.
  2. Press 
  3. Tap the icon that corresponds to the collaborator you want to remove.
  4. Press “Remove”.

✔️ Web/ Windows/ Mac

  1. Open the List you want to remove the collaborator from.
  2. Press the users’ initials (icons) from the top of the List.
  3. Press the  beside the collaborator you want to remove and select “Remove.”

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