Cooperating on Shared Items

What is it?

Sharing lists is an easy and efficient way to reach your collective and individual goals! Each task within the shared list can be designated to a specific member, making them the task’s “owner”. Collaborators can communicate with other members to stay involved throughout the completion of any mission, and help complete designated tasks.

Who has access?

  • Both Premium and Free users can take advantage of this feature!
  • Free users can share lists in read-only mode.
  • Premium users can share as many lists as needed, in full editing mode with anyone they choose
  • The feature is available on all supported platforms.

How does it work?

  • Sharing lists is the first step for cooperating on tasks.
  • The creator of the shared task is automatically set as the owner of the task at hand, and it will be assigned to them.
  • The collaborators may add comments on the shared item’s Activity tab, allowing users to easily keep up with their team. 
  • You will receive a notification whenever another member adds a comment, new note or subtask straight to your Notification Center
  • When you complete a shared task it will be marked as complete for all collaborators, and they will also receive a pop up notification.

To add Notes

✔️ Android/ iOS/ Web/ Windows/ Mac

  1. Tap on the shared task to open its Task Menu.
  2. Under “Notes” tap to add your note.

To add Attachments

✔️ Android/ iOS/ Web/ Windows/ Mac

  1. Tap on the shared task to open its Task Menu.
  2. Under “Attachments” tap to add your file.

To comment on a shared task

✔️ Android/ iOS/ Web/ Windows/ Mac

  1. Tap on the shared task to open its Task Menu.
  2. Open the Activity tab.
  3. Add your comment for other members to see.

You will find here all comments regarding the progress of the task. You may also find these as notifications in the The Notification Center.


To assign a task

✔️ Android/ iOS/ Web/ Windows/ Mac

  1. Open the Task Menu
  2. Tap on the user under the “Owner” option.
  3. Tap “Assign” to the right of the team member you wish to make the leader.
  4. The team member will receive a notification in their Notification Center.

To remove someone from a shared list

✔️ Android/ iOS

  1. Open the List you want to remove the collaborator from.
  2. Press 
  3. Tap the icon that corresponds to the collaborator you want to remove.
  4. Press “Remove”.

✔️ Web/ Windows/ Mac

  1. Open the List you want to remove the collaborator from.
  2. Press the users’ initials (icons) from the top of the List.
  3. Press the  beside the collaborator you want to remove and select “Remove.”

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