Sharing Lists and Tasks

What is it?

Collaborating with others is a crucial part of accomplishing major goals. Any.do makes this easy to do by allowing you to share both tasks and lists with anyone you choose!

Who has access?

  • Both Premium and Free users can take advantage of this feature!
  • Free users can share lists in read-only mode and up to 1 task.
  • Premium users can share as many lists in tasks in full editing mode with anyone they choose
  • The feature is available on all supported platforms.

How does it work?

  • Sharing items can be done with any Any.do user.
  • As soon as an invitee approves a sharing request, they will be able to see the shared items in their account.
  • If a user declines an invitation for a shared list, the sharer will be informed, and your icon will appear with a red dot on his shared list.
  • All collaborators are able to edit/ complete shared items as well as add to shared lists.
  • Sharing a list will share every task within that list.
  • Removing someone from a shared task or list leaves that task/list unchanged.
  • Free users can also share lists, however, they will be shared in “read-only” mode. This means that they will only be able to add and complete tasks (no subtasks, notes, files, etc.).

To share a task

✔️ Android/ iOS/ Web/ Windows/ Mac

  1. Tap on the task you want to share.
  2. Select “Share task”
  3. Type the Any.do email address of the recipient and an optional message.
  4. Press Enter/ Return.
  5. Press and then “Send invitations”

Note: You can also share tasks with someone who isn’t using Any.do yet. Simply send it to your collaborator’s email (or SMS provided you have both their email and phone number saved to that contact) and they’ll be prompted to join your task and sign up to Any.do. (Note: they must sign up with the same email that you sent the invite to).


To share a list

✔️ Android/ iOS/ Web/ Windows/ Mac

  1. Enter the task view for the list you want to share.
  2. Press
  3. Type the Any.do email address of the recipient and an optional message.
  4. Press Enter/ Return.
  5. Press and then “Send invitations”

Note: You can also share lists with someone who isn’t using Any.do yet. Simply send it to your collaborator’s email (or SMS provided you have both their email and phone number saved to that contact) and they’ll be prompted to join your task and sign up to Any.do. (Note: they must sign up with the same email that you sent the invite to).


To remove someone from a shared task

✔️ Android/ iOS

  1. Select the task that you want to remove the collaborator from.
  2. Press the button that says “Shared with…”
  3. Tap the icon that corresponds to the collaborator you want to remove.
  4. Press “Remove.”

✔️ Web/ Windows/ Mac

  1. Select the task that you want to remove the collaborator from.
  2. Press “Members” at the top right of the screen.
  3. Press the beside the collaborator you want to remove and select “Remove.”

To remove someone from a shared list

✔️ Android/ iOS

  1. Enter the task view for the list you want to remove the collaborator from.
  2. Press
  3. Tap the icon that corresponds to the collaborator you want to remove.
  4. Press “Remove.”

✔️ Web/ Windows/ Mac

  1. Enter the task view for the list you want to remove the collaborator from.
  2. Press “Members” at the top right of the screen.
  3. Press the beside the collaborator you want to remove and select “Remove.”

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