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Managing Events and Tasks in the Calendar View

Quickly add, update, and organize your schedule - right from your calendar.

The Calendar View in Any.do lets you do more than just look at your day - you can plan it. Whether you’re adding an event, inviting someone, changing a task, or joining a video call, everything happens right inside your calendar.

This article covers all the ways you can manage both events and tasks directly from the Calendar View on mobile and desktop, without needing to switch screens.

✅ Who Can Use This Feature?

  • Free & Premium: Full access to calendar-based event and task management

  • Family & Workspace: Can manage board tasks in addition to personal tasks and calendar events

📱 Supported on: Android, iOS, Web, Mac, and Windows

✍️ How to Add, Edit, or Delete Events and Tasks

You can easily create and update both events and tasks directly from the Calendar View, no need to switch to other tabs.

📱On Android & iOS

Events

  • Add: Open Calendar tab → Tap the input bar at the bottom → Fill in event info → Tap Save

  • Edit: Tap event → Tap Edit → Make changes → Tap Save

  • Delete: Tap event → Tap Edit → Scroll down → Tap Delete Event

Tasks

  • Edit: Tap a task → Tap Edit

  • Delete: Tap a task → Tap Delete

  • ❌ Add: Tasks cannot be created from the calendar on mobile. Create them in your list or board, and assign a due date to show them in the Calendar View.

💻 On Web & Desktop

Events

  • Add: Click any time slot in the Calendar → Fill in event details → Click Save

  • Edit: Click event → Update details or select More Options

  • Delete: Click event → Open 3-dot menu → Click Delete

Tasks

  • Add: Click + Create → Choose Task or Shared Task

  • Edit: Click a task from the Calendar → Make updates

  • Delete: Click the task → Use delete option in task view

🔁 How to Set Recurrence, Alerts, and Duration for Events

You can customize how often events repeat, when you’re reminded, and how long they last - all from the Calendar View.

🔗 To set recurrences and reminders for tasks, please see here.

📱 On Android & iOS

  • Recurrence: Tap event → Edit → Tap Repeat → Choose frequency

  • Alerts: Tap event → Edit → Tap Alarm → Set alert(s)

  • Duration: Choose start and end time manually, or drag across time blocks in the calendar view

💻 On Web & Desktop

  • Recurrence: Click event → Click on the Date field → Select 'More Options' → Tap Does not repeat to open the recurrence drop-down menu.

  • Alerts: Desktop alerts appear at the scheduled time (if notifications are allowed)

  • Duration: Choose start and end time manually, or enable All Day

🔔 Tip: Make sure notifications are allowed in your device and app settings to receive alerts.

👥 How to Add Invitees, Notes, and Locations to Events

You can enhance events with useful details like addresses, collaborators, and extra notes.

📱 On Android & iOS

  • Invitees: Tap event → Edit → Add Invitees → Enter email → Tap Done

  • Location: Tap event → Edit → Tap Location → Add address (auto-suggested from Maps)

  • Notes: Tap event → Edit → Scroll to Notes → Type your details

💻 On Web & Desktop

  • Invitees: Click event → Edit → “+ Add Invitee” → Type email → Hit Enter

  • Location: Use the Location field with address suggestions

  • Notes: Click event → Edit → Add note in the Notes section

📩 Invitations are sent via your native calendar provider (Google, Outlook, etc.). Any.do only mirrors the events.

🔀 How to Reorder Events or Join Video Calls

You can reschedule events by dragging them or join online meetings right from your calendar.

📱 On Android & iOS

  • Reorder events: Not currently supported. You’ll need to edit the event to change its time.

  • Join calls: Tap the video link inside the event to launch Zoom/Google Meet.

💻 On Web & Desktop

  • Reorder events: Drag and drop tasks or events to a new time slot

  • Join calls: Click the video call link inside the event to open your meeting

Want to connect your Zoom account and automatically add video links to events? Check out 👉 Any.do + Zoom

⏰ How to Manage Overdue Tasks in the Calendar

Overdue tasks don’t disappear, they’re easy to spot and manage directly from the calendar.

📱 On Android & iOS

  • Overdue tasks appear in red under the current day or within the Agenda view

  • Tap the task to edit it or mark it complete

💻 On Web & Desktop

  • Click the Suggestions icon (lightbulb) on the right side of the screen

  • Drag overdue tasks from the list into your calendar

  • Use the search bar in the Suggestions menu to find unscheduled items

✅ You can reschedule overdue tasks by simply assigning a new due date or dragging them onto a different day.

🙋 FAQs

➕ Why can’t I add tasks from the Calendar View on mobile?

Tasks can only be added from your task lists or boards. Once a due date is assigned, they’ll appear in the calendar automatically.

🔁 Why do recurring tasks only show one instance?

Recurring personal tasks appear one at a time. When you complete the current one, the next one appears. If you want to view future occurrences, use a recurring event instead.

🛑 Will declined meetings be removed automatically?

No. You’ll need to delete declined events manually from your calendar.

🤝 Will I get a notification if someone accepts my invite?

No. Accept/decline responses are handled by your external calendar provider, not within the Any.do app.

🔔 My alerts aren’t working, what should I do?

Make sure notifications are enabled in both your device settings and Any.do app settings: How to manage calendar notifications

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