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How to manage tasks and events in the Calendar View
How to manage tasks and events in the Calendar View

Learn how to use the Event Menu screen to add and edit your items

Updated over a week ago

Managing tasks and events in Any.do’s Calendar View is simple and efficient. This guide will walk you through adding, editing, and deleting tasks and events, setting alerts, durations, and recurrence, as well as adding notes, locations, and invitees. Whether you’re using the mobile app or the web/desktop version, these instructions will help you keep your schedule organized and ensure you never miss an important task or event.

📅 Managing events in the Calendar View

Easily handle all your events within Any.do’s Calendar View. Learn how to add new events, edit existing ones, and delete those that are no longer needed. Set up alerts, durations, and recurring events to ensure you stay on track. Discover how to add notes, locations, and invitees to your events for comprehensive event management.

✍️ How to add, edit or delete an event

Within your Calendar Views you have the option to easily manage, edit and delete events as needed.

📱 How to add/edit/delete an event on Android/iOS

🆕 To add an event on Android/iOS

  1. From the home menu, tap on your Calendar View

    (right bottom of the menu).

  2. Enter the event title in the bottom input.

  3. Add your event information and select 'Save' on the top right corner of your screen.

  4. Your event will be added and synced to your device’s native calendar.

📝 To edit an event on Android/iOS

  1. Tap on the event title from your Calendar View.

  2. Tap on 'Edit' on the top right corner of the Event Menu.

  3. Tap 'Save' at the top right corner of the Event Menu, to save any changes.

Note: Some settings, such as the preferred calendar, cannot be edited once the event has been created. These can only be set when creating the event.

❌ To delete an event on Android/iOS

  1. Tap on the event title from your Calendar View.

  2. Tap on 'Edit' on the top right corner of the Event Menu.

  3. At the bottom of the Event Menu tap on 'Delete Event'.

💻 How to add/edit/delete an event on Web/Desktop

🆕 To add an event on Web/Desktop

  1. From the left menu, click on My Calendar.

  2. Click on the place (Day and time box).

  3. You can edit the time and day from the event menu.

📝 To edit an event on Web/Desktop

  1. From the left menu, click on My Calendar.

  2. Click on the event and edit.

❌ To delete an event on Web/Desktop

  1. From the left menu, click on My Calendar.

  2. Click on the event.

  3. Open the 3 dots menu.

  4. Delete event.

📣 How to add alerts, duration and recurrences to events

Looking to get a notification for your events? Want to set a duration or add repetitions to specific events? Here's how:

📱 How to add alerts, duration and recurrences to events on Android/iOS

🔔 To set an alert for an event on Android/iOS

  1. Tap on the event title, or create a new event to open the Event Menu.

  2. Under 'Alarm' set the desired Notification for this event. To add multiple alarms tap on "Add another alarm".

  3. Tap 'Save' at the top right corner of the Event Menu.

⌛ To set a duration for an event on Android/iOS

  1. Tap on the event title, or create a new event to open the Event Menu

  2. Under 'Event Time' tap on the date on the left side to set the due date, tap on the time on the right side to set the due time. To set an all day event, toggle the button next to "All Day Event".

Additionally, in the 1/3/7 Days Views you may also drag through the calendar to create an event by duration:

  1. Mark the duration on the screen by holding and dragging from the place you want it to start to the time you want it to end.

🔁 To set a repeating event on Android/iOS

  1. Tap on the event title from your Calendar View.

  2. Tap on 'Edit' on the top right corner of the Event Menu.

  3. Tap on 'Repeat' and select your preference.

  4. Tap 'Save' at the top right corner of the Event Menu, to save any changes.

💻 How to add alerts, duration and recurrences to events on Web/Desktop

🔔 To set an alert for an event on Web/Desktop

For desktop events, after creating an event for a specific time and date you will be automatically alerted at the designated time and date as long as you've allowed for desktop notifications from the app's Settings.

⌛ To set a duration for an event on Web/Desktop

For desktop events, when creating an event you may select the desired time and date and toggle the 'all day' event option if needed.

🔁 To set a repeating event on Web/Desktop

  1. From the left menu, click on My Calendar.

  2. Click on the event and edit.

  3. Click on the date and time to edit.

  4. Click on "More Options".

  5. Click on "Does not repeat" and select your preference.

  6. Click on 'Save'.

Note: Device permissions are required in order to receive these notifications.

📍 How to add notes, locations and invitees to events

Add details and context to your events with locations, notes and invitees! Have all relevant details readily available for you straight from your calendar views, as detailed below:

📱 How to add notes, locations and invitees to events on Android/iOS

📒 To add notes to an event on Android/iOS

  1. Tap on the event title, or create a new event to open the Event Menu

  2. Scroll down to 'Notes' and tap on 'Tap to add notes'. Type in your note.

  3. Tap on 'Done' to save any changes.

📍 To add a location an event on Android/iOS

  1. Tap on the event title, or create a new event to open the Event Menu.

  2. Tap on 'Location' and type in the relevant address, and tap 'Done' to save any changes.

  3. To remove the location, tap on 'Clear' at the bottom right corner.

📍 Working with location suggestions on Android/iOS

Set event-location with suggestions from native maps:

  1. Tap on the event title, or create a new event to open the Event Menu.

  2. Tap on 'Location' and start typing you will get suggestions for locations.

👥​ To add invitees to an event on Android/iOS

  1. Tap on the event title, or create a new event to open the Event Menu

  2. Under 'Invitees', tap on the person icon "+ Add Invitee".

  3. Type in the contact's email address, and tap "enter" on your keyboard.

  4. Tap on 'Done' to save any changes.

An invitation will be sent to the contact's email for confirmation.

💻 How to add notes, locations and invitees to events on Web/Desktop

📒 To add notes to an event on Web/Desktop

  1. Click on the event title, or create a new event to open the Event Menu

  2. Scroll down to 'Notes' and Click on 'add notes'. Type in your note.

  3. Click on 'Done' to save any changes.

📍 To add a location an event on Web/Desktop

  1. Click on the event title, or create a new event to open the Event Menu.

  2. Click on 'Location' and type in the relevant address, and Click 'Done' to save any changes.

  3. To remove the location, click on 'Clear' at the bottom right corner.
    ​

💡 Note: If you start typing the location you will get suggestions for your native map.

📍 Working with location suggestions on Web/Desktop

Set event-location with suggestions from native maps:

  1. Click on the event title, or create a new event to open the Event Menu.

  2. Click on 'Location' and start typing you will get suggestions for locations.

👥​ To add invitees to an event on Web/Desktop

  1. Click on the event title, or create a new event to open the Event Menu

  2. Under 'Invitees', click on the person icon "+ Add Invitee".

  3. Type in the contact's email address, and click "enter" on your keyboard.

  4. Click on 'Done' to save any changes.

An invitation will be sent to the contact's email for confirmation.

📍 How to reorder events and join video calls (meetings)

Within the Calendar View, users may reorder tasks and events as well as immediately join video calls right from the app:

🔀 How to reorder events

📱 How to reorder events on Android/iOS

At this time, the mobile apps do not allow dragging and dropping events to reorder them. However, you may change each task's date and time by simply editing them as detailed here.

💻 How to reorder events on Web/Desktop

  1. Open 'My Calendar' from your left-side panel.

  2. You can drag and drop tasks or events to the time and date you want.

🤳 How to join a Zoom/ Google Meet video call from an event link

📱 How to join video calls on Android/iOS

  1. Open an event that has a video call link from the Calendar view.

  2. Tap on the link to join.

💻 How to join video calls on Web/Desktop

  1. Open an event that has a video call link from the Calendar view.

  2. Click on the link to join.

For more information see the calendar page.

✅ Managing tasks in the Calendar View

Streamline your task management in Any.do’s Calendar View. Find out how to add new tasks, edit details, and delete completed or unnecessary tasks. Use drag-and-drop functionality to reschedule tasks effortlessly. Enhance your task organization with notes, deadlines, and reminders to keep your to-do list in check.

✍️ How to add, edit or delete tasks from the Calendar View

Within your Calendar Views you have the option to easily manage, edit and delete tasks as needed.

📱 How to edit or delete tasks on Android/iOS

📝 How to edit a task on Android/iOS

  1. Tap the home button and open the Calendar View.

  2. To edit a task tap on an existing task to edit it.

  3. Press "Edit" from the top right.

❌ To delete a task on Android/iOS

  1. Tap the home button and open the Calendar View.

  2. To edit a task tap on an existing task to edit it.

  3. Press "Delete".

Note: At this time there is no option to add tasks directly from the Android/iOS Calendar View tab. You can add new tasks from any of the other views.

💻 How to add, edit or delete tasks on Web/Desktop

🆕 How to add a task on Web/Desktop

  1. Click on the "+ Create" on the bottom right side.

  2. Select to add a Task / Shared Task.

📝 How to edit a task on Web/Desktop

  1. Open the calendar view.

  2. Click on a task.

  3. Edit the task.

🕔 Managing overdue and unscheduled tasks

📱Managing overdue items on Android/iOS

  • Overdue tasks will automatically appear under the "Today" section in the Task View, and will also be displayed in red under the current day on the Calendar View.

💻 Managing overdue items from the suggestion menu on Web/Desktop

  1. Open the suggestions menu from the right side (light bulb icon).

  2. Drag overdue tasks from the suggestion menu to the calendar date.

💻 Search overdue items from the suggestion menu on Web/Desktop

  1. Open the suggestions menu from the right side (light bulb icon).

  2. Use the search option

🎯 FAQs

🔀 Can I drag and drop tasks in the Calendar View?

In the Web/desktop apps you can easily drag and drop events to your preferred locations/.

On the mobile apps, this isn't currently an option but you can edit the events to change their due date which will reflect in the calendar view.

➕ Why can't I add a task in the Calendar View?

Adding tasks through the Calendar View can only be done via the Web/desktop apps. On the mobile apps, users can add tasks by simply opening any of their lists or boards and adding a task directly from there.

⛔ Will the calendar automatically remove declined meetings?

Not at this time. You may remove any unwanted events by deleting them according to the instructions here.

🤝 If I add invitees will I receive acceptance-notice through the app?

The app will display the event and all related invitees in your Calendar View. However, any acceptance or decline notice will be sent through your native calendar client.

🔔 I can't get calendar notifications to work!

Please make sure that you have enabled the calendar notifications per the instructions here so that you're able to receive the alerts.

Related Articles
Navigating through the Calendar Views
Completing & Archiving Personal Tasks
App Navigation (Mobile and Desktop)
The Any.do Widgets
Calendar Settings & Customization
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