My Day helps you focus on the tasks you intentionally choose to work on today. Once you've added tasks (either manually or via Smart Suggestions), you can manage them directly from the My Day screen.
Whether you’re finishing a reading list, wrapping up a project for work, or organizing your family's summer trip, My Day helps you stay intentional and on track.
Below, you’ll find everything you need to easily manage your tasks - edit them, check them off, or update their status - right from one place.
🔓 Who Can Use This Feature?
Managing tasks in My Day is available to:
Free users
Premium users
Family members
Workspace members
📱 Available on: Android, iOS, Web, Mac, Windows
➕ How to Add Tasks to My Day
You can add tasks to My Day manually, or by using the Suggestions Engine.
🔧 Manually Adding Tasks
📱 On Android & iOS
Tap the “+” icon in My Day
Choose a task name and optional due date/list
Tap Add
💻 On Web/Desktop
Click the “+ Add Task” button in My Day
Type your task and hit Enter
Hover over the task to see details.
🧠 Using Smart Suggestions
Open the Suggestions panel (lightbulb icon)
Click any task to add it to My Day
🔄 External tasks cannot be manually added - only selected from the Suggestions menu. For more about Smart and External suggestions in My Day, see here.
✏️ How to Edit, Remove, or Pin Tasks
Once tasks are added to My Day, you can modify them as needed. Any edits made to your tasks will sync to your personal lists or workspace/family boards. Removing a task from My Day will not remove it from your lists/boards.
📌 Pinning a task keeps it at the top of your My Day for better visibility.
📱 On Android & iOS
Tap a task to open its details and edit title, notes, due date, or list
Pull task to remove from My Day or pin/unpin
💻 On Web/Desktop
Hover over a task to see details such as reminders/tags/assignees/
Click on a task to edit details or add notes
Click on the X icon to remove task from My Day
Click the Pin icon to pin it to the top
✅ How to Complete Tasks (Personal vs. Board)
Completing tasks works slightly differently depending on whether you're working with personal tasks or board tasks.
📱 On Android & iOS
Tap the checkbox next to a personal-task to complete it
For board tasks, tap into the task and then tap Mark as Done
💻 On Web/Desktop
Click the checkbox to complete a personal task
For board tasks, open the task and click Mark as Done
🧠 Completed tasks are removed from your active My Day screen.
Note: For an external task you will get an option to update the task on the native app.
🗂️ How to Update Task Statuses
Board tasks from Family or Workspace boards can be updated directly from My Day.
📱 On Android & iOS
Tap to open a personal task and use the fields to add a reminder, change lists/tags or edit the task details..
Tap to open a board task and use the fields to assign members, change section, adjust tags. Status updates reflect on the original board in real-time.
💻 On Web/Desktop
Right-click a personal task or click the ⋮ icon to add a reminder, change lists/tags or pin.
Right-click a board-task or click the ⋮ icon to add a due date, assign a team member, comment, switch task to another section, apply tags, track time, copy the task's link or pin. Status updates reflect on the original board in real-time.
Click the ▷ icon to start time-tracking session for a board task.
📌 You can use board task controls just like in the Boards view, without leaving My Day.
🚫 Managing External Task Statuses
External tasks (Trello, Asana, etc.) are read-only.
You can:
View the task name
See the source platform
But you cannot:
Edit
Complete
Reschedule
💡 If you want to mark them as done, do so from the original platform. To learn more about External Suggestions, see here.
⏳ How to Manage Overdue Tasks in My Day
If a task’s due date has passed and it hasn’t been completed, it won’t disappear - it will remain visible in My Day until you:
Complete it ✅
Remove it manually
Smart Suggestions will also recommend overdue tasks when building your new day.
▶️ Watch it in action
See how to manage task statused in My Day on our YouTube Channel:
🙋 FAQs
🔄 Will tasks in My Day also update in their original list or board?
🔄 Will tasks in My Day also update in their original list or board?
Yes! Any changes made in My Day will sync everywhere else in your account.
🧠 Why are some tasks showing under "Today" but not in My Day?
🧠 Why are some tasks showing under "Today" but not in My Day?
My Day only shows tasks you’ve intentionally added—tasks marked "Today" in Calendar or All Tasks will not appear unless selected.
📌 What happens when I pin a task?
📌 What happens when I pin a task?
Pinned tasks stay at the top of your My Day screen until you unpin or complete them.