Time Tracking in Any.do empowers teams to stay on top of their productivity by recording time spent on tasks seamlessly within their Workspace boards. With a single click, team members can start tracking time and keep it running in the background, even when navigating between browser tabs or applications. A handy picture-in-picture (PiP) gadget or status bar ensure that time logs are always visible, letting team members stay informed without missing a beat in their workflow.
For board admins, Time Tracking adds even greater value by providing comprehensive oversight of team activity:
• Edit and delete any time entry to ensure accuracy across the board.
• Add entries directly to the timesheet for any team member, helping maintain precise records.
• Generate detailed reports based on selected boards and timeframes, offering valuable insights into team performance and resource allocation.
This feature is available exclusively for Workspace users, equipping teams with the tools to monitor time investment across tasks effectively while leveraging time-logs to work smarter, and make data-driven decisions to optimize productivity and resource management.
⏱️ How to track time for a board-task
Tracking time on a specific task can be done with just a few quick clicks from the board view or the task itself. Once a session has started, if you’re using Any.do’s web app on Chrome, a picture-in-picture (PiP) gadget will appear on your screen, displaying the task title and elapsed time. This gadget allows you to control the timer easily, providing flexible tracking without interrupting other work:
• Pause or Stop the timer directly within the gadget as needed.
• Dismiss the gadget by clicking the expand or X icon, which hides it from view but keeps the timer running.
If you’re on a different browser, a status banner will appear at the top of your Any.do screen, displaying the active timer, task title, and a pause button for easy access.
▶️ To start the timer
▶️ To start the timer
Navigate to your Workspace board and select the task you want to log time for.
Then, hit the Start icon from the top bar.
Alternatively, you can right-click any of your board-tasks and choose 'Start Time Tracking' to initiate the timer directly from the board view.
⏸️ To stop the timer
⏸️ To stop the timer
When ready, click the Pause button in the PiP gadget, banner, or directly within the task to stop tracking time. The logged duration will automatically be added to the task’s timesheet, keeping your progress recorded for future reference.
💡 Time Tracking only allows one timer to run at a time, ensuring accurate time logs for each task.
⩇⩇:⩇⩇ Managing time-logs in the task's Timesheet
Once a time entry is saved, each team member has full flexibility to review and manage their own logs, ensuring accuracy and transparency. For board admins, there’s even more flexibility with admins being able to edit, delete, or add time entries on behalf of other board members, allowing teams to maintain precise and comprehensive time records for each task.
✍️ To edit or delete time entries
✍️ To edit or delete time entries
Open a board task and click the 3 dots menu to access the Timesheet.
From here, you can manually add new time-logs, edit previous logs or delete irrelevant logs, giving every team member control over their data.
🛠️ Admin controls
🛠️ Admin controls
Open a board task and click the 3 dots menu to access the Timesheet.
From here, choose "add manually" and select the board-member you wish to add a log for and add the total time. Afterwards, make sure to press "save".
If needed, board-admins can also edit/delete entries for themselves and other users as explained above.
📊 Creating Time Tracking Reports
For team leads and admins, Time Tracking Reports help assess team-productivity by reviewing detailed time logs across tasks and Workspace members. These reports help visualize where team efforts are concentrated, making it easier to understand time allocation and optimize workflows.
🆕 To create a Time Tracking Report
🆕 To create a Time Tracking Report
In the web or desktop app, open Custom Views from the left-side panel and select Create View.
Choose Time Tracking as the view type, then specify the desired time period and select the boards you want to pull time sheets from.
Then, simply confirm and your view will be automatically generated!
🏞️ Viewing options & filters in your report
🏞️ Viewing options & filters in your report
• In the generated (private) view, toggle between Task and People to view time logs by individual tasks or by specific team members.
• Click on any item to access task details, or filter the report by person, status, tag, board, or section to focus on the data most relevant to your goals.
⚙️ Edit, export, or delete your report
⚙️ Edit, export, or delete your report
Click the 3 dots menu in your report to:
Edit your custom-view anytime by changing the time period/sources.
Delete the view if no longer needed.
Export the data, which will send a downloadable Excel file to your associated email.
🎯 FAQs
🧐 Who can use Time Tracking in Any.do?
🧐 Who can use Time Tracking in Any.do?
Time Tracking is available exclusively for Workspace users on desktop and web platforms (mobile coming soon). This feature is not currently available for free, Premium, or Family plans.
📱 Can I use Time Tracking on mobile?
📱 Can I use Time Tracking on mobile?
At this time, Time Tracking is available on desktop and web platforms. Mobile support will be added soon, so stay tuned for updates!
🔢 How do I track time for multiple tasks?
🔢 How do I track time for multiple tasks?
You can track time for each task individually by selecting the task from your Workspace board and starting the timer. However, Time Tracking only allows one timer to run at a time, ensuring accurate time logs for each task.
👀 Can other team members see my time logs?
👀 Can other team members see my time logs?
Yes, all Workspace members in a shared board can view time logs within the task’s timesheet, making time tracking transparent and helpful for team collaboration.
👤 How can board admins use the time logs?
👤 How can board admins use the time logs?
Board admins have additional control over time logs. They can add, edit, or delete time entries for any board member. Admins can also create detailed reports for selected boards and timeframes, providing valuable insights into team productivity.
🆚 What’s the difference between the picture-in-picture gadget and the status banner?
🆚 What’s the difference between the picture-in-picture gadget and the status banner?
The picture-in-picture (PiP) gadget is available for Chrome users, keeping a floating timer visible even when switching between applications. Other browsers display a status banner at the top of the Any.do screen to show the active timer. Both options allow you to pause or stop the timer without returning to the task.
🤔 Does dismissing the PiP gadget stop the timer?
🤔 Does dismissing the PiP gadget stop the timer?
No, choosing the "dismiss" option in the PiP gadget (by clicking the expand or X button) only hides it from your screen. The timer will continue running in the background within your Any.do account until you manually pause or stop it.
✈ Can I use Time Tracking offline?
✈ Can I use Time Tracking offline?
Time Tracking requires an active internet connection to log and sync time data accurately, so it’s not available offline.
📊 Can I generate a report of all time sheets in my Workspace boards?
📊 Can I generate a report of all time sheets in my Workspace boards?
Absolutely! You can create custom reports to view time-logs by people or tasks for specific time periods/boards. Click here to learn more.
📝 Can I customize which boards are included in a Time Tracking Report?
📝 Can I customize which boards are included in a Time Tracking Report?
Yes, when creating a report, you can select specific boards and time periods to include, allowing you to focus on relevant tasks and time frames.
🏞️ How can I view time logs by person or by task?
🏞️ How can I view time logs by person or by task?
In the generated report view, you can switch between Task and People tabs. This allows you to see time logs organized by each task or by individual team members.
🔍 Can I filter data within a Time Tracking Report?
🔍 Can I filter data within a Time Tracking Report?
Yes, you can filter data by criteria such as person, status, tag, board, or section, making it easier to pinpoint specific information.
✏️ Is it possible to edit a Time Tracking Report after it’s created?
✏️ Is it possible to edit a Time Tracking Report after it’s created?
Absolutely. You can adjust the settings of your report anytime by accessing the 3 dots option-menu within the report.
📤 How do I export a Time Tracking Report?
📤 How do I export a Time Tracking Report?
To export, click the 3 dots option-menu within the report and select Export. An Excel file with the data will be sent to the email address associated with your account.
👀 Are Time Tracking Reports visible to all Workspace members?
👀 Are Time Tracking Reports visible to all Workspace members?
No, Time Tracking Reports are private to the user who created them, ensuring admins and team leads can control report access.
🗑️ Can I delete a Time Tracking Report once it’s no longer needed?
🗑️ Can I delete a Time Tracking Report once it’s no longer needed?
Yes, simply access the options menu and select Delete to remove the report from your Custom Views.
Can I try this feature before paying?
Can I try this feature before paying?
Yes! Any.do offers a full 14 days free trial for the Workspace plan so you can test out this feature. Just go here for more details.