Marking tasks as complete and archiving them helps you track progress while keeping your personal space clean and focused. Any.do uses a multi-step process: complete, archive, then delete - so you can review finished tasks before fully removing them. This guide walks you through how to complete, archive, and properly clear out old tasks, while avoiding performance issues caused by unnecessary clutter.

🔍 Who Can Use This Feature?

✅ Free: Full access
✅ Premium: Full access
✅ Family: Full access within personal space
✅ Workspace: Full access within personal space

This feature is available on:

✅ Mobile (Android & iOS)
✅ Desktop (Mac & Windows)
✅ Web App

✅ Completing a Personal Task

Completed tasks will appear as swiped in your active task-list. They remain visible until you manually archive or delete them, allowing for easy review or reactivation. We recommend marking tasks as completed when you're done with them. This helps declutter your active task view and allow for optimal performance.

📱 On Mobile (Android & iOS)

Swipe the task from left to right, or
Open the task → Tap the 3-dot menu → Select Mark as complete

💡 You can also complete tasks from the Calendar view by tapping the circle

💻 On Web/Desktop

Tap the circle on the left side of the task, or
Open the task → Click the checkmark icon or Mark as done option

🔗 Users are also able to complete items in bulk via the web app. See details here.

Note: Swiped (completed) tasks are inactive and can no longer be edited unless reactivated.

🔁 Reactivating a Completed Task

Need to bring a task back? You can uncheck a completed item to restore it to your active list.

Mobile: Tap the circle again or swipe from right to left
Web/Desktop: Tap the circle again or click "Completed" and select the task

🗃️ Archiving Completed Tasks

Archived tasks are moved out of your active lists and into the Archive / Completed Tasks folder in your app settings. This helps declutter your view without deleting your data. Archiving helps remove completed tasks from your active lists without deleting them permanently.

Archive a Single Completed Task

Mobile: Tap X on a completed task, or open task → tap 3-dot menu → Archive
Web/Desktop: Click the archive icon on the task or inside the task menu

Archive All Completed Tasks in a List

Mobile: Open a list → Tap the 3-dot menu → Tap Clear Completed
Web/Desktop: Open a list → Click Clear Completed near the list’s title

💡 On mobile, shaking the device (if enabled in settings) will instantly clear all swiped tasks

🔗 Users are also able to archive items in bulk via the web app. See details here.

📂 Viewing Archived Tasks and Stats

Access all archived tasks and see completion stats from your settings.

📱 On Mobile (Android & iOS)

Go to any list
Tap the 3-dot menu → Tap Settings
Select Archived Tasks

💻 On Web/Desktop

Open the profile menu (top left)
Select Archived Tasks

📊 The web view shows daily, weekly, and all-time completion counts

🔁 Restoring Archived Tasks

Reopen archived tasks at any time to move them back to your active list.

📱 On Mobile (Android & iOS)

Go to Settings → Archived Tasks
Tap to unswipe or restore the task

💻 On Web/Desktop

Go to Archived Tasks from the profile menu
Click the Restore button next to the task

🧹 Routine Cleanup: Exporting and Deleting Archived Tasks

Any.do was not designed for long-term data storage. If your Archived Tasks folder holds hundreds of items, you may experience sync delays, task loading issues, or performance lags, especially on mobile.

To keep your account running smoothly, we strongly recommend periodically cleaning up your archived tasks:

📤 Exporting Before Deletion (Web Only)

You can back up your completed tasks before deleting them:

Go to Archived Tasks on the Web app
Click the Send button to receive an email with your full history

🗑️ Deleting Archived Tasks

To fully delete a task from your account, it must first be completed, then archived, and only then deleted from the archive folder. This three-step process ensures that nothing is accidentally lost.

⚠️ Deletion is permanent and cannot be undone.

📱 On Mobile (Android & iOS)

Go to Settings → Archived Tasks
Tap Delete All to remove all archived tasks

💻 On Web/Desktop

Go to Archived Tasks from the profile menu
Click the trash icon at the bottom of the list to delete all archived tasks

🙋 FAQs

🧾 Can I still access my completed tasks later?

Yes, completed tasks stay visible in your active list until archived. Archived tasks can always be found in Settings → Archived Tasks.

🔁 What’s the difference between completed and archived?

Completed: Task is marked as done but still visible in the list
Archived: Task is hidden from active view and moved to the archive folder

📧 Can I get a copy of my completed tasks?

Yes. Use the Export option on the web/desktop apps to receive your archived task history by email.

🗑️ Should I delete old tasks?

Yes. Any.do is not intended to function as a long-term archive. Keeping too many completed or archived tasks may affect your ability to sync, reorder, or interact with tasks efficiently, especially on mobile. To protect your data and maintain performance: