Assigning turns plans into action. Add one or more teammates to a task to give them ownership, and use checklist assignments to split work into bite‑size pieces. Mentions keep everyone in the loop when context changes.
New to boards? See how boards work → Boards overview
📺 Watch the video: Assigning members on the iOS app
📺 Watch the video: Assigning members on the iOS app
📺 Watch the video: Assigning members on the Android app
📺 Watch the video: Assigning members on the Android app
✅ Who can use this feature?
Family: Admins and Members can assign tasks and checklist items on Family boards. Family overview
Workspace: Admins and Members can assign tasks and checklist items on Workspace boards. Workspace overview
Free & Premium (Personal Space): Not available. Assignments are part of shared boards in Spaces.
Prefer to adjust access first? Manage roles → Roles & Permissions
🖥️ Supported platforms
Available on Web/Desktop, iOS, and Android.
Need to follow changes and comment? Use Activity, Chat & Mentions → Activity, Chat & Mentions
🧩 How assignments work
Assign tasks to one or more members. Anyone added to the board can be assigned.
Assign checklist items independently. Checklist owners can differ from the task owner.
Mentions notify people. Use
@name,@Assignees, or@Everyonein task chat to alert teammates.Collective views show only your assigned tasks. The 7 Days view, Old Tasks, and Calendar views include items assigned to you. Shared tasks that are not assigned to you won’t appear in these views (they remain visible on their boards).
Checklist notes: In Family and Workspace, checklist items support assignees, due dates, and reordering, but are not filterable, searchable, or taggable.
Want a read‑only share outside your Space? Use External Viewers → External Viewers
✅ Assign members to a task
Make ownership obvious by assigning one or more teammates to the task so everyone knows who’s on point.
💻 Web/Desktop
Open a task on the board.
Click Assign (or open ⋯ → Assign).
Check one or more members, then Save.
📱 iOS/Android
Open a task on the board.
Tap the Assign icon.
Select one or more members, then swipe down to save.
❌ Remove members from a task
Unassign people when their part is done or responsibilities change—the task stays intact.
💻 Web/Desktop
Open the task → Assign (or ⋯ → Assign).
Uncheck the member(s), then Save.
📱 iOS/Android
Open the task → Assign.
Uncheck the member(s), then swipe down to save.
📝 Assign members to a checklist item
Split work into bite‑size steps and assign each checklist line to the right owner.
Need to split a big task? Add checklist items first, then assign them.
💻 Web/Desktop
Open the task.
Next to the checklist item, open ⋯ and tap Assign.
Select a member.
📱 iOS/Android
Open the task.
Tap the checklist item, then the Assign icon on the right.
Select a member.
❌ Remove members from a checklist item
Hand off a sub‑step or keep it unassigned by removing the current checklist owner.
Tip: Checklist assignments are independent from task owners, so you can re‑assign without changing the task assignee.
💻 Web/Desktop
In the task, tap the member avatar or ⋯ next to the checklist item → Assign.
Uncheck the member, then Save.
📱 iOS/Android
Tap the checklist item → Assign (or tap the member avatar).
Uncheck the member.
🔔 Mentions and notifications
Choose how loudly to nudge teammates—mentions send alerts to the right people, while regular comments keep noise low.
Whenever an item is assigned, the assignee will receive both a push notification, in-app notification and an email notification.
Assignees will receive in-app notifications regarding updates to assigned items.
@name,@Assignees, and@Everyonesend an in‑app notification and an email to the recipients.
Need a full history? Open Task or Board Activity → Activity, Chat & Mentions
🧠 Best practices
Quick tips to keep assignments clear, actionable, and easy to track.
Clarify ownership. Assign at least one owner per task. Use checklist assignments for sub‑steps.
Keep scope tight. Avoid over‑assigning the same task to many people unless it’s a shared deliverable.
Use
@Assigneesfor action.** Reserve@Everyonefor announcements.Roll up work. When all checklist items are done, confirm the main task status and due date.
🙋 FAQs
👥 Who can assign tasks and checklist items?
👥 Who can assign tasks and checklist items?
Family and Workspace Admins and Members on that board.
🔍 Why can’t I assign a person?
🔍 Why can’t I assign a person?
They might not be in your Space or not added to this board yet. Invite them, then assign. → Roles & Permissions
🗂️ Can I filter by checklist assignee?
🗂️ Can I filter by checklist assignee?
Not yet. Checklist items support assignees and due dates but are not filterable, searchable, or taggable.
📣 Do assignees get notified automatically?
📣 Do assignees get notified automatically?
Yes. Use @Assignees in chat to ensure they receive in‑app and email notifications.
📱 Where can I assign on mobile?
📱 Where can I assign on mobile?
On iOS and Android, open the task to assign the task owner or tap a checklist item to assign its owner.