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Any.do + WhatsApp Reminders & Tasks
Any.do + WhatsApp Reminders & Tasks

Set and get reminders straight to your Whatsapp!

Updated over a week ago

So many conversations, so little time to follow up. WhatsApp is one of the most popular tools to stay in touch with your friends, colleagues and family on the daily. Often times, these conversations include items which require further attention. However, with no designated place to collect all action items from your conversations, it can be hard to keep track. Introducing Any.do's WhatsApp Reminders - a fast and easy way to create tasks & reminders straight from your ongoing conversations!

Note: Any.do's Whatsapp integration is available exclusively under the Premium/Family/Teams subscription plans.

🚀 Activation & Settings

Activating the Whatsapp integration can be easily done via the mobile and desktop apps. Depending on their plan (Premium/Family/Teams), users will have the option to activate the following Whatsapp bots:

  • The Personal bot - for personal tasks (in your private lists). This option is available to Premium, Family and Workspace users.

  • The Teams/Family bot - for users with a Workspace/Family space who wish to add items to their boards.

After the activation, the bot(s) will appear directly in your Whatsapp app, allowing you to add tasks and receive reminders without any need to open the main Any.do app.

💬 To enable/ disable the WhatsApp Integration & notifications

By enabling Any.do's Whatsapp integration the personal-bot will be added to your Whatsapp account (for Premium/Family/Teams members). For Family/Workspace members, an additional bot will be added to manage board-tasks.

After the initial setup, users can also control which bots will remain active from their account settings. If needed, the integration can also be easily disabled, removing any active bots.

Finally, users can select whether they wish to receive task-notifications (reminders) via the bot or use it only for adding items. To learn more about these options, please see below:

✅ To enable the WhatsApp Integration

Users can opt to enable the Whatsapp integration through their mobile or desktop devices per the instructions below:

📱 To enable the WhatsApp Integration via Android/ iOS

  1. Make sure you have an Any.do Premium account.

  2. Go to Settings -> Integrations -> WhatsApp.

  3. Add your phone number and tap send.

  4. Enter the 6-digit code you received via text and tap confirm.

  5. Turn your reminders on and start messaging to create tasks!

💡 Note: Family/Workspace members can choose to activate the additional space-bot under Settings - Integrations - Whatsapp by toggling ON the 'Workspace' option.

💻 To enable the WhatsApp Integration via Web/ Desktop

  1. Make sure you have an Any.do Premium account.

  2. Go to Settings -> Integrations -> WhatsApp.

  3. Add your phone number and tap send.

  4. Enter the 6-digit code you received via text and tap confirm.

  5. Turn your reminders on and start messaging to create tasks!

💡 Note: Family/Workspace members can choose to activate the additional space-bot under Settings - Integrations - Whatsapp by toggling ON the 'Workspace' option.

Note: Workspace/Family members must each activate the integration individually from their personal accounts.

🔀 To control your active bots (Family/Workspace members only)

Family and Teams users are eligible to use both the Personal Whatsapp bot (to add personal tasks to their lists) and the Family/Workspace bot. These bots can be turned on/off per the instructions below:

💻📱 Mobile/Desktop

  1. Open Any.do.

  2. Go to settings → integrations → WhatsApp.

  3. Toggle ON/OFF My lists for the Personal bot or Workspace for board-tasks.

❌ To disable the Whatsapp integration

💻📱 Mobile/Desktop

  1. Open Any.do.

  2. Go to settings → integrations → WhatsApp.

  3. Disconnect.

🔔 To enable/ disable task-notifications

💻📱Mobile/Desktop

  1. Open Any.do.

  2. Go to settings → integrations → WhatsApp.

  3. Toggle ON/ OFF the “reminders” option.

💡 Note: If you're looking to switch the Whatsapp number associated with your Any.do account, simply disable the integration and then reenable with the new number.

🌎 Time Zone and Language Options

When interacting with the Any.do Whatsapp bots, several languages are supported for input purposes: English, Spanish, German, Hebrew, Arabic, French, Italian, Korean, Portuguese, Chinese (Mandarin).

While you can freely communicate with the bots (using the acceptable time-formats detailed below), the bots will respond exclusively in English.

The bots are designed to send reminders according to your device's settings. Accordingly, no action is required after the initial setup unless reminders are showing in incorrect times (for Android users only). In such cases, please follow the instructions below or contact our Support Team for assistance.

⩇⩇:⩇⩇ To set your time zone (Android only)

  1. Open Any.do.

  2. Go to settings → integrations → WhatsApp.

  3. Select 'Time Zone'.

  4. Select your preference.

Note: This time zone will affect Whatsapp reminders only, it has nothing to do with Any.do reminders.

🕒 Using acceptable time formats

In order for the bot to properly understand your commands, please make sure that when you're setting reminders that you're following the acceptable time formats. For details see:

🆗 Acceptable time formats

  • [Task Title] tomorrow at 9

  • [Task Title] at 16:00

  • [Task Title] at 16

  • [Task Title] at 16 pm

  • [Task Title] at 5 pm /am

  • [Task Title] -> bot answer-> next week/tomorrow at 6

  • [Task Title] 9pm / 9am

  • [Task Title] 1/8/2020

  • [Task Title] 1-8-2020

  • [Task Title] -> bot answer-> 1-8-2023 at 16

  • [Task Title] -> bot answer-> 1/8/2023 at 16

  • [Task Title] tomorrow

  • [Task Title] in a week

  • [Task Title] in a month

  • [Task Title] in X hours

  • [Task Title] in X days

  • [Task Title] in X weeks

  • [Task Title] in X months

🚫 Unacceptable Time Formats

  • [Task Title] 9m

  • [Task Title] 9/40

  • [Task Title] 940 ( if you want to write 9:40)

  • [Task Title] 9-40

  • [Task Title] 9.40

Note: Using multiple numbers in a message can cause recognition issue, which is why we recommend converting numbers to words, unless they are part of the reminder time.

👤 Interacting with the Personal Whatsapp Bot

The personal Whatsapp bot (available to Premium, Family and Teams members) allows you to easily add reminders straight through Whatsapp without any need to open the main app. As long as you activated the notifications option, any reminders set for your tasks will also show in your Whatsapp conversation with our bot.

⏰ To create/forward a WhatsApp reminder

Adding reminders through Whatsapp is quick and easy. You can either create a new reminder directly through your conversation with our bot or forward a message from another Whatsapp conversation to be added

➕ To create a WhatsApp reminder

📱💻 Mobile/Desktop

  1. Open WhatsApp.

  2. Open the Any.do conversation.

  3. Enter 'remind me to..' (make sure to use the acceptable time formats below).

  4. Any.do will ask you for the reminder time.

  5. Add the time and you're all set!

↪️ To forward a WhatsApp reminder

📱💻 Mobile/Desktop

  1. Open WhatsApp.

  2. Open any of your ongoing conversations.

  3. Select a message and forward it to 'Any.do'.

  4. Any.do will add the task and will ask you for the reminder time.

  5. Add the time (make sure to use the acceptable time formats below) and you're all set!

💡 All of your tasks and reminders from WhatsApp will auto-sync with your Any.do account.

🔄 To manage personal recurring-reminders through WhatsApp

Personal recurring reminders can only be created via the main app at this time. However, you may still receive these reminders as notifications in your Whatsapp conversation with our bot as longs as you activated the notifications option.

Keep in mind though that in order for the next recurrences to be created and notified via Whatsapp, you will need to open the main app once the notification arrives and complete the current occurrence.

Note: Simply opening Whatsapp when a recurring reminder is due will not create the next occurence. If your recurring reminders seem to 'stop', make sure that you properly complete them each time through the main app.

👥 Interacting with the Teams/Family Whatsapp Bot

The Family/Workspace (Teams) Whatsapp bot (available to Family and Teams members only) allows you to add tasks directly to your boards straight through Whatsapp without any need to open the main app. As long as you activated the notifications option, any reminders set for your tasks will also show in your Whatsapp conversation with our bot.

📋 To add board tasks through Whatsapp

Adding tasks on the go is simple and easy through your Family/Teams Whatsapp bot. You can either create a new task directly through your conversation with our bot or forward a message from another Whatsapp conversation to be added to your boards. These items will sync across all platforms and all board-members will be able to see the same.

📱💻 To add board tasks through Whatsapp via Mobile/Desktop

  1. Open your Whatsapp app.

  2. Select the Any.do Workspace bot.

  3. Type in the task's title and send.

  4. Select the board you want to add the task to.

  5. The task will be added to the first section on the left you have on that board.

📱💻 To forward Whatsapp messages to your boards via Mobile/Desktop

  1. Open your Whatsapp app.

  2. Select the the desired conversation.

  3. Tap any message to forward to your Workspace bot.

  4. Select the board you want to add the task to.

  5. The task will be added to the first section on the left you have on that board.

💡 If you don't have sections in your boards, the bot it will create one for you.

📎 To add attachments to tasks

The Teams/Family bot allows users to add various files such as photos, docs and similar to any of your board-tasks directly through Whatsapp. You can upload any files to your Whatsapp conversation with our chatbot and choose either to add to an existing task or create a new one per the details below.

📱💻 To add attachments to tasks through Whatsapp on Mobile/Desktop

  1. Send an attachment to your chat.

  2. Select whether you want to add it to the existing task or create a new one.

  3. Select the board you want to add it to.

👤 To assign a board task

📱💻 To assign a board task through Whatsapp on Mobile/Desktop

  1. Type in the task's title and send.

  2. Select the board you want to add the task to

  3. Press "Select Assignee"

  4. Tap a member to select it and tap "Send".

🗣️ To reply to a board update

Working with other members? Need to urgently reply to a new message? Any.do's Teams/Family bot allows you to easily reply to any messages you've been mentioned in directly through Whatsapp, tagging back the user who mentioned you:

📱💻 To reply to a board update through Whatsapp on Mobile/Desktop

  1. Swipe the WhatsApp message update to the right

  2. Reply to it.

  3. It will add the reply in the task chat and will mention the user that mentioned you.

  4. You can also select to notify others on this update.

💡 Note: If you write your reply as a regular message without swiping it to the right it will create a new task.

📖 FAQs

Do I need to pay for whatsapp?

The Whatsapp Integration is available under our Premium/Family/Teams subscription plans only.

Can I set reminders for other users through Whatsapp?

No, you can only send reminders for yourself in the Whatsapp integration. However, if you add a task to your shared boards and create a reminder through the main app, all board-members will receive a notification through Whatsapp (as long as they enabled the integration).

Why do I get Whatsapp notifications in incorrect times?

If you're an Android user, it might be that your time zone wasn't set properly. Please follow the instructions here to properly set your time zone. If this doesn't work or if you're using a different platform, please submit a bug with our Support Team and they will gladly look into it for you 🤓

Why am I unable to connect my Whatsapp number with Any.do?

It might be that there's an issue sending the SMS to your Whatsapp number. In such cases, please submit a bug with our Support Team and they will connect your number manually 🤓

Can I connect my business Whatsapp number with Any.do?

Most business numbers are supported and you should be able to connect the business Whatsapp number to your account. If the number cannot receive SMS messages or you're having issues, please submit a bug with our Support Team and they will gladly look into connecting your number manually 🤓

Why are my recurring reminders are only showing once in Whatsapp?

In order for the next recurrences to be created and notified via Whatsapp, you will need to open the main app once the notification arrives and complete the current occurrence. To learn more, see here.

Can the bot understand voice-notes/ voice-messages?

Not yet 😊 Voice notes can be added as attachments to your board-tasks, however at this time there is no option to create a reminder using voice-notes/voice-messages. You can however use the voice-input in your keyboard (on mobile) to dictate your message and send the text to the Any.do bot.

What's the difference between the Personal Whatsapp bot and the Teams/Family bot?

The Personal bot links directly with your personal lists and tasks and allows adding and receiving reminders. It is available to Premium, Family and Teams (Workspace) accounts.

The Family/Teams bot links directly to your space-boards and allows you to add tasks, add files (as task-attachments) and directly reply to messages. It is available for Workspace (Teams) and Family members only.

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