Any.do + WhatsApp Reminders & Tasks

Set and get reminders straight to your Whatsapp!

Updated over a week ago

So many conversations, so little time to follow up. WhatsApp is one of the most popular tools to stay in touch with your friends, colleagues and family on the daily. Often times, these conversations include items which require further attention. However, with no designated place to collect all action items from your conversations, it can be hard to keep track. Introducing Any.do's WhatsApp Reminders - a fast and easy way to create tasks & reminders straight from your ongoing conversations!

Availability:

The following user-types can take advantage of this feature:

  • Premium users.

  • Family users.

  • Teams users.

The feature is available on both our mobile and web/desktop apps.

Watch the video - Whatsapp for Teams


πŸ› οΈ How does it work?

  • Easily create tasks and get on-time reminders in WhatsApp on any supported device.

  • Create a task by sending a direct message to Any.do or forward a message to Any.do from any of your contacts.

  • Be reminded as soon as tasks are due, straight through WhatsApp. It's easy, simple and effective!

  • For optimal time detection, make sure to use the acceptable time formats below.

  • Recurring reminders are only supported when set via the main app (and completed properly).

  • Whatsapp reminders are available for tasks only.

  • The WhatsApp integration for board tasks adds a second chatbot for shared tasks. Workspace and Family users can enable both the Premium chat bot for their personal space and the Workspace chat bot for shared items.

Note: Any.do's Whatsapp integration for Premium users is for personal lists and tasks and allows users to send reminders to their personal bot only. Premium users cannot create reminders for other users' or share them. The bot's conversation is handled independently by each user and the bot cannot be added to group chats. However, you may always forward messages from any group or chat directly to the bot's conversation if needed.


πŸ‘‘ Whatsapp + Premium

πŸ’¬ To enable the WhatsApp Integration

πŸ“± Android/ iOS

  1. Make sure you have an Any.do Premium account.

  2. Go to Settings -> Integrations -> WhatsApp.

  3. Add your phone number and tap send.

  4. Enter the 6-digit code you received via text and tap confirm.

  5. Turn your reminders on and start messaging to create tasks!

πŸ’‘ A new conversation with the Any.do will be added to your WhatsApp account, to allow for adding new tasks.

πŸ’» Web/ Windows/ Mac

  1. Make sure you have an Any.do Premium account.

  2. Go to Settings -> Integrations -> WhatsApp.

  3. Add your phone number and tap send.

  4. Enter the 6-digit code you received via text and tap confirm.

  5. Turn your reminders on and start messaging to create tasks!

πŸ’‘ A new conversation with Any.do will be added to your WhatsApp account, to allow for adding new tasks.


πŸ”” To enable/ disable task notifications

πŸ“±πŸ’» Android/ iOS/ Web/ Windows/ Mac

  1. Open Any.do.

  2. Go to settings β†’ integrations β†’ WhatsApp.

  3. Toggle ON/ OFF the β€œreminders” option.


βœ… To add a direct WhatsApp reminder

πŸ“±πŸ’» Android/ iOS/ Web/ Windows/ Mac

  1. Open WhatsApp.

  2. Open the Any.do conversation.

  3. Enter 'remind me to..' (make sure to use the acceptable time formats below).

  4. Any.do will ask you for the reminder time.

  5. Add the time and you're all set!

πŸ’‘ All of your tasks and reminders from WhatsApp will auto-sync with your Any.do account.


β†ͺ To forward a WhatsApp reminder

πŸ“±πŸ’» Android/ iOS/ Web/ Windows/ Mac

  1. Open WhatsApp.

  2. Open any of your ongoing conversations.

  3. Select a message and forward it to 'Any.do'.

  4. Any.do will add the task and will ask you for the reminder time.

  5. Add the time (make sure to use the acceptable time formats below) and you're all set!

πŸ’‘ Users can choose if they want to receive all reminders via Whatsapp or only use it to set reminders and receive notifications via Any.do.


πŸ•’ Using acceptable time formats

When setting reminders, make sure to use the following acceptable time formats to be recognized by Whatsapp:

Acceptable Time Formats

Unacceptable Time Formats

[Task Title] tomorrow at 9

[Task Title] 9m

[Task Title] at 16:00

[Task Title] 9/40

[Task Title] at 16:00

[Task Title] 940 ( if you want to write 9:40)

[Task Title] at 16

[Task Title] 9-40

[Task Title] at 16

[Task Title] 9.40

[Task Title] at 16 pm

[Task Title] at 5 pm /am

[Task Title] -> bot answer-> next week/tomorrow at 6

[Task Title] 9pm / 9am

[Task Title] 1/8/2020

[Task Title] 1-8-2020

[Task Title] -> bot answer-> 1-8-2023 at 16

[Task Title] -> bot answer-> 1/8/2023 at 16

[Task Title] tomorrow

[Task Title] in a week

[Task Title] in a month

[Task Title] in X hours

[Task Title] in X days

[Task Title] in X weeks

[Task Title] in X months

Note: Using multiple numbers in a message can cause recognition issue, which is why we recommend converting numbers to words, unless they are part of the reminder time.


🌎 To set your time zone

πŸ“± Android

  1. Open Any.do.

  2. Go to settings β†’ integrations β†’ WhatsApp.

  3. Select 'Time Zone'.

  4. Select your preference.

Note: This time zone will affect Whatsapp reminders only, it has nothing to do with Any.do reminders. In case of any delays in your reminders, please make sure your time zone is properly set. iOS and Web users experiencing time zone issues, please contact our team directly.


🌍 Supported Languages

The bot exclusively responds in English, yet you can communicate with it using the following languages, which it comprehends.

  • English

  • Hebrew

  • Spanish

  • German

  • Arabic

  • French

  • Italian

  • Korean

  • Portuguese

  • Chinese (Mandarin)


❌ To disconnect your number

πŸ“±πŸ’» Android/ iOS/ Web/ Windows/ Mac

  1. Open Any.do.

  2. Go to settings β†’ integrations β†’ WhatsApp.

  3. Disconnect.


❀️ Whatsapp + Family

πŸ’¬ To enable the WhatsApp Integration

πŸ“± Android/ iOS


Each member of the space will need to individually enable the integration on their device.

  1. Open Any.do.

  2. Go to settings β†’ integrations β†’ WhatsApp

  3. Add your phone number and tap send.

  4. Enter the 6 digits code you received via text and tap confirm.

  5. Turn on the reminders and user updates.* A new conversation with the Any.do space bot will be added to your WhatsApp account. In this chat, you will be able to add new board tasks, get notification updates and reply back to them.

πŸ’» Web/ Windows/ Mac


Each member of the space will need to individually enable the integration on their device.

  1. Open Any.do.

  2. Go to settings β†’ integrations β†’ WhatsApp

  3. Add your phone number and tap send.

  4. Enter the 6 digits code you received via text and tap confirm.

  5. Turn on the reminders and user updates.* A new conversation with the Any.do space bot will be added to your WhatsApp account. In this chat, you will be able to add new board tasks, get notification updates and reply back to them.

If you enable "Reminders" -> you will get notifications like "Your Task XXXX is due now" If you enable "User Updates" -> you will get notifications like "You have been assigned to XXXX by XXXX" or "You have been mentioned by XXX".


βœ… To add board tasks

πŸ“±πŸ’» Android/ iOS/ Web/ Windows/ Mac

  1. Type in the task title.

  2. Select the board you want to add it to.

  3. The task will be added to the first section on the left you have on that board.

πŸ’‘ If you don't have sections in your boards, the bot it will create one for you.


πŸ•’ Using acceptable time formats

When setting reminders, make sure to use the following acceptable time formats to be recognized by Whatsapp:

Acceptable Time Formats

Unacceptable Time Formats

[Task Title] tomorrow at 9

[Task Title] 9m

[Task Title] at 16:00

[Task Title] 9/40

[Task Title] at 16:00

[Task Title] 940 ( if you want to write 9:40)

[Task Title] at 16

[Task Title] 9-40

[Task Title] at 16

[Task Title] 9.40

[Task Title] at 16 pm

[Task Title] at 5 pm /am

[Task Title] -> bot answer-> next week/tomorrow at 6

[Task Title] 9pm / 9am

[Task Title] 1/8/2020

[Task Title] 1-8-2020

[Task Title] -> bot answer-> 1-8-2023 at 16

[Task Title] -> bot answer-> 1/8/2023 at 16

[Task Title] tomorrow

[Task Title] in a week

[Task Title] in a month

[Task Title] in X hours

[Task Title] in X days

[Task Title] in X weeks

[Task Title] in X months

Note: Using multiple numbers in a message can cause recognition issue, which is why we recommend converting numbers to words, unless they are part of the reminder time.


🌎 To set your time zone

πŸ“± Android

  1. Open Any.do.

  2. Go to settings β†’ integrations β†’ WhatsApp.

  3. Select 'Time Zone'.

  4. Select your preference.

Note: This time zone will affect Whatsapp reminders only, it has nothing to do with Any.do reminders. In case of any delays in your reminders, please make sure your time zone is properly set. iOS and Web users experiencing time zone issues, please contact our team directly.


🌍 Supported Languages

The bot exclusively responds in English, yet you can communicate with it using the following languages, which it comprehends.

  • English

  • Hebrew

  • Spanish

  • German

  • Arabic

  • French

  • Italian

  • Korean

  • Portuguese

  • Chinese (Mandarin)


πŸ“Ž To add attachments to tasks

πŸ“±πŸ’» Android/ iOS/ Web/ Windows/ Mac

  1. Send an attachment to your chat.

  2. Select whether you want to add it to the existing task or create a new one.

  3. Select the board you want to add it to.

Watch the video - WhatsApp Attachments


πŸ—£οΈ To reply to an update

πŸ“±πŸ’» Android/ iOS/ Web/ Windows/ Mac

If you got a notification you can reply to it and the user that mentioned you will get mentioned back.

  1. Swipe the WhatsApp message update to the right

  2. Reply to it.

  3. It will add the reply in the task chat and will mention the user that mentioned you.

  4. You can also select to notify others on this update.

πŸ’‘ If you write your reply as a regular message without swiping it to the right it will create a new task.


❌ To disconnect your number

πŸ“±πŸ’» Android/ iOS/ Web/ Windows/ Mac

  1. Open Any.do.

  2. Go to settings β†’ integrations β†’ WhatsApp.

  3. Disconnect.


πŸ‘₯ Whatsapp + Teams

πŸ’¬ To enable the WhatsApp Integration

πŸ“± Android/ iOS

  1. Open Any.do.

  2. Go to settings β†’ integrations β†’ WhatsApp

  3. Add your phone number and tap send.

  4. Enter the 6 digits code you received via text and tap confirm.

  5. Turn on the reminders and user updates.* A new conversation with the Any.do space bot will be added to your WhatsApp account. In this chat, you will be able to add new board tasks, get notification updates and reply back to them.

If you enable "Reminders" -> you will get notifications like "Your Task XXXX is due now" If you enable "User Updates" -> you will get notifications like "You have been assigned to XXXX by XXXX" or "You have been mentioned by XXX".

πŸ’» Web/ Windows/ Mac


Each member of the space will need to individually enable the integration on their device.

  1. Open Any.do.

  2. Go to settings β†’ integrations β†’ WhatsApp

  3. Add your phone number and tap send.

  4. Enter the 6 digits code you received via text and tap confirm.

  5. Turn on the reminders and user updates.* A new conversation with the Any.do space bot will be added to your WhatsApp account. In this chat, you will be able to add new board tasks, get notification updates and reply back to them.


βœ… To add board tasks

πŸ“±πŸ’» Android/ iOS/ Web/ Windows/ Mac

  1. Type in the task title.

  2. Select the board you want to add it to.

  3. The task will be added to the first section on the left you have on that board.

πŸ’‘ If you don't have sections in your boards, the bot it will create one for you.


πŸ•’ Using acceptable time formats

When setting reminders, make sure to use the following acceptable time formats to be recognized by Whatsapp:

Acceptable Time Formats

Unacceptable Time Formats

[Task Title] tomorrow at 9

[Task Title] 9m

[Task Title] at 16:00

[Task Title] 9/40

[Task Title] at 16:00

[Task Title] 940 ( if you want to write 9:40)

[Task Title] at 16

[Task Title] 9-40

[Task Title] at 16

[Task Title] 9.40

[Task Title] at 16 pm

[Task Title] at 5 pm /am

[Task Title] -> bot answer-> next week/tomorrow at 6

[Task Title] 9pm / 9am

[Task Title] 1/8/2020

[Task Title] 1-8-2020

[Task Title] -> bot answer-> 1-8-2023 at 16

[Task Title] -> bot answer-> 1/8/2023 at 16

[Task Title] tomorrow

[Task Title] in a week

[Task Title] in a month

[Task Title] in X hours

[Task Title] in X days

[Task Title] in X weeks

[Task Title] in X months

Note: Using multiple numbers in a message can cause recognition issue, which is why we recommend converting numbers to words, unless they are part of the reminder time.


🌎 To set your time zone

πŸ“± Android

  1. Open Any.do.

  2. Go to settings β†’ integrations β†’ WhatsApp.

  3. Select 'Time Zone'.

  4. Select your preference.

Note: This time zone will affect Whatsapp reminders only, it has nothing to do with Any.do reminders. In case of any delays in your reminders, please make sure your time zone is properly set. iOS and Web users experiencing time zone issues, please contact our team directly.


🌍 Supported Languages

The bot exclusively responds in English, yet you can communicate with it using the following languages, which it comprehends.

  • English

  • Hebrew

  • Spanish

  • German

  • Arabic

  • French

  • Italian

  • Korean

  • Portuguese

  • Chinese (Mandarin)


πŸ“Ž To add attachments to tasks

πŸ“±πŸ’» Android/ iOS/ Web/ Windows/ Mac

  1. Send an attachment to your chat.

  2. Select whether you want to add it to the existing task or create a new one.

  3. Select the board you want to add it to.

Watch the video - WhatsApp Attachments


πŸ—£οΈ To reply to an update

πŸ“±πŸ’» Android/ iOS/ Web/ Windows/ Mac

If you got a notification you can reply to it and the user that mentioned you will get mentioned back.

  1. Swipe the WhatsApp message update to the right

  2. Reply to it.

  3. It will add the reply in the task chat and will mention the user that mentioned you.

  4. You can also select to notify others on this update.

πŸ’‘ If you write your reply as a regular message without swiping it to the right it will create a new task.


❌ To disconnect your number

πŸ“±πŸ’» Android/ iOS/ Web/ Windows/ Mac

  1. Open Any.do.

  2. Go to settings β†’ integrations β†’ WhatsApp.

  3. Disconnect.

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