Any.do has created a simple way for you to email tasks straight from your inbox to your to-do lists and Workspace boards, eliminating the need to copy-paste or manually add items through the app. You can email tasks to your personal lists (available to all users) or to your Workspace boards (for Teams users):

When emailing personal tasks, the subject of the email will become the task's title and the content of the email will be added in the notes section of the task. These tasks will be added under your default list.
When emailing board-tasks, you can choose to which section of your board the task will be added, with the subject of the email becoming the task's title and the content added in the notes section of the task. Any attachments in your email will also be added as attachments in your board-tasks and a screen-grab of the email with all available data will also be added as an attachment.

Note: Emailing tasks can only be done from the email-address associated with your Any.do account (as seen under Settings - Profile in the app).

📝 How to email tasks to your personal lists

Emailing tasks to your personal lists can easily be done by simply sending an email to [email protected] using the email address associated with your Any.do account (as shown under Settings - Profile in your Any.do app).

Once the email is sent, a new Task will be created in Any.do under your default list. To make sure that the tasks are added properly, please make sure to follow these guidelines:

The email must have a subject ("Re" and "FWD" are not considered a subject).
- The subject of the email will become the task's title.
The email has to be written in text and not in Html format.
- The content of the email will be added in the notes section of the task.

🪧 How to email tasks to your Workspace boards

If you are a member of Any.do Teams, you may easily email tasks to any of your Workspace boards by activating the feature and copying the unique email address of your board, sending emails directly to that address.

🚀 How to enable/disable the email-to-board feature

The option to email tasks to board is available for each of your Workspace boards and can be activated and disabled by board-admins only. To activate simply go to https://app.any.do/ from any desktop device (or open the Mac/Windows app), then:

Open any of your Workspace boards
Click the 3 dots menu and choose 'Email to board'
From here you can easily enable or disable the feature for the entire board.
You can also select to which section new emailed-tasks will be added.
Once the setup is complete, simply copy the provided email address and save.

💡 Note: This function is private and available only to existing board-members. External users will not be able to add tasks to the board, even if its email address is shared with them.

📤 How to email tasks to Workspace boards

In order to email tasks to your boards make sure that your board-admin has enabled the feature. Once enabled, any members of the board can email tasks from the email address associated with their Any.do account by following these steps:

Open any of your Workspace boards
Click the 3 dots menu and choose 'Email to board'
Simply copy the provided email address and send your tasks to that address.

Once the email is sent, a new board-task will be created in Any.do:

The task will be added under the board-section set up by the board-admin.
The subject of the email will become the task's title.
The content of the email will be added in the notes section of the board-task.
A screengrab of the original email will be added as an attachment to the task (you can opt to delete or keep it).
Any email-attachments will be added in the task's attachments section.

💡 Note: You may save the board's email-address as a 'contact' in your inbox so that you do not need to copy it each time you wish to send a task.

🎯 FAQs

🧐 Do I have the use the same email address linked to my Any.do account to email tasks?

Yes, you may only email tasks to Any.do from the same exact email address that you've set up your profile with.

📩 Can I add another email address to my profile?

No, each account can only be associated with a single email address. If you're looking for more options to turn emails into Any.do Tasks, we recommend checking out our Zapier integration or our Gmail add-on.

📋 What format should I use to email tasks?

Simply write your task's title in the subject line and add any notes you'd like it to have in the email's body.

If you're sending a board-task, you can also add attachments to your email, which will be added in your board-task.

📝 Can I specify a list when emailing tasks?

Not at this time. All tasks sent to your Any.do account will be added under your default list.

🚧 Is there a limit to how many tasks I can email?

There’s no limit, but keeping emails concise helps ensure tasks are processed smoothly.

💻 Can I email tasks from any email client?

Yes, you can email tasks from any email client (such as Gmail/Outlook/Yahoo etc), as long as you are using the same email address which is associated with your Any.do account (as seen under Settings - Profile).

✏️ Can I change the email address associated with my Any.do account?

Absolutely, you can learn how to change the email address associated with your account right here.

🖇️ Can I attach files when emailing tasks?

Attachments are supported for emailing board tasks only.

⏱️ How quickly are tasks added when emailed?

Tasks are typically added to your Any.do account within a few moments of sending the email. You can apply a manual sync after a few moments in case your app hasn't synced the task.

⏰ Can I set reminders or due dates via email?

Currently, reminders and due dates need to be set within the app after the task is added.

😨 What should I do if my emailed tasks aren’t appearing?

First, check that you’re using the correct email address and format as explained here, and ensure your email sync is working properly. We also recommend making sure that the email isn't stuck in the outbox and that it was properly sent from your email client. If issues persist, contact our support agents for assistance.

👥 Can I send tasks to my Workspace boards?

Sure thing! Tasks can be emailed to any of your boards as long as the board-admin enabled the feature.

🔗 Can I share my board's email address with external users?

For privacy and security purposes, only existing board-members can email tasks to the Workspace boards. Users who will try to use the board's email address without being active members of the board will not be able to have their emails added as tasks.

❤️ Can I email tasks to my Family boards?

Not at this time. Emailing tasks to boards is available in the Teams (Workspace) plan only. As a Family member you can opt to email tasks to your personal lists and if needed, you can then move them to any of your Family boards from the main app.

👀 Can anyone send email to my board's email after enabling the feature?

🔓 Do I need to enable the 'email to board' feature for each one of my boards?

Yes. Each of you Workspace boards will need to have this feature enabled by the board-admin in order to allow emailing tasks.

✏️ Can I change the section the board-tasks are emailed to?

The board admin can easily change the section of the board to which emails are send to by simply going through the setup process as explained here.

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