Whether you're planning with your family or collaborating with your team, you can invite others to your board, manage who sees what, and adjust permission levels as needed. You can even share a board externally with a view-only link (Workspace only). Before getting started, you may want to review:
✅ Who Can Use This Feature?
Free & Premium: ❌ Not available
Family: ✅ Share up to 4 boards (including grocery boards) with up to 4 members
Workspace: ✅ Unlimited board sharing, roles, and permissions. Add as many members as needed (charged per seat).
Platforms: Web, Desktop, Android, iOS
See supported platforms for full details
🔗 Ways to Share Boards
Family: Share any board within your Family Space (up to 4 boards & 4 members)
Workspace: Invite Workspace members, or share a public view-only link
Private Boards (Workspace only): Hidden from other members in your shared space, unless explicitly invited
Public Boards: Visible to any member of your Family Space or Workspace. Users can join these boards independently via the boards-directory.
External Boards: Share specific boards with external users by generating a public link for viewing-only (Workspace only).
➕ How to Add Members to Boards
You can invite people from your Family or Workspace space to collaborate on any board. Each board's access is controlled individually, so you choose who sees what.
Note: If you're trying to add a user to a board that is not currently part of the space itself, a notification will be sent to your space-admin and they will need to approve the request and add the user as a member first.
🖥️ On Web/Desktop
Open the board you want to share
If no members are added yet, click the gray + Share button
If members are already added, click the blue + next to their profile icons
Choose the members you want to invite from your space
📱 On Android & iOS
Open the board
If no members are added, tap the blue Share button
If members already exist, tap the 3-dot menu → Members
Add members from your space
📺 Watch the video: Adding board members (iOS)
📺 Watch the video: Adding board members (iOS)
📺 Watch the video: Adding board members (Android)
📺 Watch the video: Adding board members (Android)
🔒 Adding Members to Private Boards (Workspace Only)
Private boards are fully hidden from your Workspace unless someone is invited.
🖥️ Web/Desktop & Mobile
Open the private board
Tap the blue Share button or go to the 3-dot menu → Members
Add members from your Workspace
💡 Note: Members who were not specifically invited to a private board will not see the board in the directory and won’t know it exists.
🌐 How to Share a Workspace Board Externally (Web Only)
Workspace admins can also share a board via a view-only public link:
Open a specific board
If no members are added, click the gray + Invite board members
If members are already added, click the blue + next to member icons
Toggle the Get a public link option at the bottom
Copy the link using the clipboard icon
Paste the link and send it to others
⚙️ Setting Member Roles & Permissions
Only board admins can invite/remove/change permissions for members
Permissions can be managed per board member
Available permission levels:
Editor – Can create, edit, and move tasks
Viewer – Can view but not change anything
Workspace admins can share a board via a public view-only link (Web only)
🔧 How to Adjust Board Member Permissions
Open the board
Click the blue + (Web) or tap the 3 dots icon and select Members (Mobile)
Click/tap the member’s role
Choose a different role or select Remove
To learn more about user roles and permissions, see here.
➖ How to Remove Board Members
If someone no longer needs access to a board, you can remove them at any time from the board’s member settings.
🖥️ On Web/Desktop
Open the board
Click the blue + next to member icons
Click the dropdown next to the member’s name
Select Remove
📱 On Android & iOS
Open the board
Tap the 3-dot menu → Members
Tap on the member’s role
Select Remove
🙋 FAQs
🧑💼 Who can invite members to a board?
🧑💼 Who can invite members to a board?
Only board admins can invite or remove members. Users must be part of a Workspace/Family Space before they can invite others or be added to a board.
🧮 What happens if I exceed the Family board limit?
🧮 What happens if I exceed the Family board limit?
You’ll still be able to create boards, but only 4 boards or grocery lists can be shared at once. All others will remain private.
🌐 Can I share boards outside of Any.do?
🌐 Can I share boards outside of Any.do?
Yes, if you're on a Workspace plan, you can generate a view-only public link to share with non-Any.do users. This works on Web only.
🔐 What’s the difference between private and public boards?
🔐 What’s the difference between private and public boards?
Private boards are only visible to invited members and hidden from the board directory.
Public boards are visible to everyone in your Family or Workspace. Workspace users can optionally share externally via link.
🛠️ Can members change their own permissions?
🛠️ Can members change their own permissions?
No. Only board admins can change member roles. Members cannot edit or upgrade their own access.
🎯 Are permissions board-specific or global?
🎯 Are permissions board-specific or global?
Permissions are board-specific. Each board can have different admins, editors, and viewers based on your setup.