Organize your life and projects by creating dedicated lists for your tasks. This guide covers how to create, edit, reorder, sort, and filter your personal lists on all supported platforms.
To learn more about how to view your tasks across time or tags, see Using the List View.
🔍 Who Can Use This Feature?
✅ Free: Full access to create and manage unlimited personal lists
✅ Premium: Full access, with added features like color tags and advanced sorting
✅ Family: Full access within personal space
✅ Workspace: Full access within personal space
This feature is available on:
✅ Mobile (Android & iOS)
✅ Desktop (Mac & Windows)
✅ Web App
➕ Creating a New Personal List
Create as many personal lists as you need to stay organized across different areas of life.
📱 On Mobile (Android & iOS)
Tap the Home button (top left corner).
In the Lists section, tap the + icon.
Type the name of your new list.
Tap Done to save.
💻 On Web/Desktop
Open the left-hand navigation pane.
Tap the + icon next to "My Lists".
Enter a list title.
Click Create to save.
✏️ Editing and Deleting Lists
Rename your lists anytime or delete/ archive those you no longer need.
Rename a List
Rename a List
Mobile: Tap into the list → Tap the title or 3-dot menu → Choose Rename → Edit and save
Web/Desktop: Hover over the list title → Click to edit → Press Enter to save
Delete a List
Delete a List
Mobile: Open the list → Tap 3-dot menu → Select Delete → Confirm deletion
Web/Desktop: Click 3-dot menu next to list title → Choose Archive → Confirm
⚠️ Deleted/Archived lists are removed permanently.
🔃 Reordering Lists
Customize the order of your lists by dragging and dropping them.
Mobile: Tap the Home button, then drag and drop any list in the desired order
Web/Desktop: Drag and drop lists within the left-hand sidebar
🔧 Changing the Default List
Set which list will automatically receive new tasks when no list is specified.
To set or change your default list:
Go to Settings → Default List
Select the list you want as default
🧠 Sorting and Filtering Tasks Within a List
Control how tasks appear in your list by sorting or filtering them.
Sorting by Time or List
Sorting by Time or List
Mobile: Tap the 3-dot menu inside the list → Tap Sort → Choose Time or List
Web/Desktop: Click View next to list title → Choose Sort by Time or List
Filtering Lists
Filtering Lists
Personal lists can be filtered by Tag within the mobile apps, or by tags/lists/status in the Web/desktop apps.
Mobile: Tap 3-dot menu → Tap filter icon → Choose tag(s) → Tap Apply
Web/Desktop: Use the Filter options in All Tasks or Next 7 Days view
💡 To remove a tag filter, open the filter menu again and tap Reset.
🎛️ Minimizing Task Categories
Collapse time-based sections like "Today" or "Tomorrow" to keep things tidy.
To minimize sections:
Tap or click the category title to collapse it
Tap again to expand
💡 On Web, make sure to set your view to 'hide details' and sort by Time in order to apply the minimize options.
🛠️ Converting a Personal List to a Board
If you're on a Family or Workspace plan, you can convert personal lists into shared boards.
Web/Desktop only: Open the list → Tap 3-dot menu → Choose Convert to board
🔗 Learn more: Converting Personal Lists & Tasks to Boards
🙋 FAQs
🗃️ What happens when I archive a list?
🗃️ What happens when I archive a list?
The list is removed from your sidebar, but its tasks remain accessible in Settings → Archived Tasks. Note that deleted lists cannot be restored within your account.
🚫 Can I recover a deleted list?
🚫 Can I recover a deleted list?
No. Deleted lists are permanently removed.
🔁 Can I change the sorting order later?
🔁 Can I change the sorting order later?
Yes! You can update your sorting or filters at any time using the 3-dot menu or view controls.