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Any.do + WhatsApp Reminders & Tasks

What is it?

So many conversations, so little time to follow up. WhatsApp is one of the most popular tools to stay in touch with your friends, colleagues and family on the daily. Often times, these conversations include items which require further attention. However, with no designated place to collect all action items from your conversations, it can be hard to keep track. Introducing Any.do’s WhatsApp Reminders – a fast and easy way to create tasks & reminders straight from your ongoing conversations!

Who has access?

  • The feature can be used by Premium users and Workspace users.
  • Platforms:
  • Automatic time detection is available in English, French, German, Spanish, Hebrew, Portuguese, Chinese, Italian, Korean and Arabic only. Be advised that while the bot can detect reminders based on these languages, its reply is currently provided in English only.
  • WhatsApp blocks some countries from communicating with their Business numbers. The integration will not work for these countries: Crimea, Cuba, Iran, North Korea and Syria.

How does it work?

  • Easily create tasks and get on-time reminders in WhatsApp on any supported device.
  • Create a task by sending a direct message to Any.do or forward a message to Any.do from any of your contacts.
  • Be reminded as soon as tasks are due, straight through WhatsApp. It’s easy, simple and effective!
  • For optimal time detection, make sure to use the acceptable time formats below.
  • Recurring reminders are only supported when set via the main app (and completed properly).
  • Whatsapp reminders are available for tasks only.

Keep in mind – Any.do’s Whatsapp integration for premium users allows users to send reminders to their personal bot only. Users cannot create reminders for other users’ or share them. The bot’s conversation is handled independently by each user and the bot cannot be added to group chats. However, you may always forward messages from any group or chat directly to the bot’s conversation if needed.

WhatsApp integration for workspace tasks, a second chatbot for shared tasks. It includes adding new workspace tasks, getting updates, and replying to them.

Whatsapp + Personal

 

To enable the WhatsApp Integration

✔️ Android/ iOS

  1. Make sure you have an Any.do Premium account.
  2. Go to Settings -> Integrations -> WhatsApp.
  3. Add your phone number and tap send.
  4. Enter the 6 digits code you recieved via text and tap confirm.
  5. Turn your reminders on and start messaging to create tasks!

* A new conversation with Any.do will be added to your WhatsApp account, to allow for adding new tasks.

✔️ Web/ Windows/ Mac

  1. Make sure you have an Any.do Premium account.
  2. Go to Settings -> Integrations -> WhatsApp.
  3. Add your phone number and tap send.
  4. Enter the 6 digits code you recieved via text and tap confirm.
  5. Turn your reminders on and start messaging to create tasks!

* A new conversation with Any.do will be added to your WhatsApp account, to allow for adding new tasks.

To enable/ disable notifications

✔️ Android/ iOS/ Web/ Windows/ Mac

  1. Open Any.do.
  2. Go to settings → integrations → WhatsApp.
  3. Toggle ON/ OFF the “reminders” option.

To add a direct WhatsApp reminder

✔️ Android/ iOS/ Web/ Windows/ Mac

  1. Open WhatsApp.
  2. Open the Any.do conversation.
  3. Enter ‘remind me to..’ (make sure to use the acceptable time formats below).
  4. Any.do will ask you for the reminder time.
  5. Add the time and you’re all set!

* All your tasks and reminders from WhatsApp will auto-sync with your Any.do account.

To forward a WhatsApp reminder

✔️ Android/ iOS/ Web/ Windows/ Mac

  1. Open WhatsApp.
  2. Open any of your ongoing conversations.
  3. Select a message and forward it to ‘Any.do’.
  4. Any.do will add the task and will ask you for the reminder time.
  5. Add the time (make sure to use the acceptable time formats below) and you’re all set!

Users can choose if they want to receive all reminders via Whatsapp or only use it to set reminders and receive notifications via Any.do.

Using acceptable time formats

When setting reminders, make sure to use the following acceptable time formats to be recognized by Whatsapp:

  • [Task Title] tomorrow at 9
  • [Task Title] at 16:00
  • [Task Title] at 16
  • [Task Title] at 16 pm / am
  • [Task Title] at 5 pm /am
  • [Task Title] -> bot answer-> next week/tomorrow at 6 
  • [Task Title] 9pm / 9am
  • [Task Title] 1/8/2020
  • [Task Title] 1-8-2020
  • [Task Title] -> bot answer-> 1-8-2023 at 16
  • [Task Title] -> bot answer-> 1/8/2023 at 16
  • [Task Title] tomorrow
  • [Task Title] in a week
  • [Task Title] in a month
  • [Task Title] in X hours
  • [Task Title] in X days
  • [Task Title] in X weeks
  • [Task Title] in X months

Unacceptable formats: 

  • [Task Title] 9m
  • [Task Title] 9/40
  • [Task Title] 940  ( if you want to write 9:40)
  • [Task Title] 9-40
  • [Task Title] 9.40

Using multiple numbers in a message can cause recognition issue, which is why we recommend converting numbers to words, unless they are part of the reminder time.

To set your time zone

✔️ Android/ iOS

  1. Open Any.do.
  2. Go to settings → integrations → WhatsApp.
  3. Select ‘Time Zone’.
  4. Select your preference. 

Note: This time zone will affect Whatsapp reminders only, it has nothing to do with Any.do reminders. In case of any delays in your reminders, please make sure your time zone is properly set. iOS and Web users experiencing time zone issues, please contact our team directly.

To disconnect your number

✔️ Android/ iOS/ Web/ Windows/ Mac

  1. Open Any.do.
  2. Go to settings → integrations → WhatsApp.
  3. Disconnect.

Whatsapp + Workspace

 

To enable the WhatsApp Integration

✔️ Android/ iOS/ Web/ Windows/ Mac

  1. Open Any.do.
  2. Go to settings → integrations → WhatsApp
  3. Add your phone number and tap send.
  4. Enter the 6 digits code you received via text and tap confirm.
  5. Turn on the workspace reminders and user updates.* A new conversation with the Any.do workspace bot will be added to your WhatsApp account. In this chat, you will be able to add new workspace tasks, get notification updates and reply back to them.

To add workspace tasks

✔️ Android/ iOS/ Web/ Windows/ Mac

  1. Type in the task title.
  2. Select the board you want to add it to.
  3. The task will be added to the first section on the left you have on that board.

*If you don’t have sections it will create one for you.

To add attachments to tasks

✔️ Android/ iOS/ Web/ Windows/ Mac

  1. Send an attachment to your Workspace chat.
  2. Select whether you want to add it to the existing task or create a new one.
  3. Select the board you want to add it to.

To reply to an update

✔️ Android/ iOS/ Web/ Windows/ Mac

If you got a notification you can reply to it and the user that mentioned you will get mentioned back.

  1. Swipe the WhatsApp message update to the right
  2. Reply to it.
  3. It will add the reply in the task chat and will mention the user that mentioned you.
  4. You can also select to notify others on this update.

*if you write your reply as a regular message without swiping it to the right it will create a new task.

To disconnect your number

✔️ Android/ iOS/ Web/ Windows/ Mac

  1. Open Any.do.
  2. Go to settings → integrations → WhatsApp.
  3. Disconnect.

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