✨ Welcome to Workspace
Whether you’re a freelancer managing client pipelines, a marketing team coordinating campaigns, or a dev squad tracking sprint progress - Any.do Workspace gives you the tools to plan, execute, and deliver with clarity and control.
This advanced plan includes everything from personal productivity to collaborative workflows. You’ll get custom board views, automations, time tracking, and team permissions, all designed to simplify your workflow and help your team stay in sync.
💡 Not on Teams yet? Click here to learn more and upgrade your plan.
This article will guide you through setting up your Workspace and show you how to make it part of your daily operations.
Watch the video: Get started with Workspace
Watch the video: Get started with Workspace
✅ Who Can Use This Plan?
Workspace is for teams, freelancers, agencies, professionals, consultants, and businesses or anyone who wants advanced collaboration and/or project management features
You can add unlimited team members (billed per seat)
You don't have to be part of a big team to upgrade to workspace - you can start with 1 member only
Each member gets access to:
A shared Workspace (boards, automations, reporting)
Their own personal space for private tasks (with Premium features)
✅ Supported on Web, Desktop (Mac & Windows), Android, and iOS
🧠 What’s Included in Workspace?
Workspace includes all Free and Premium tools — plus everything your team needs to manage complex projects:
Unlimited shared boards and team members
Custom board views – switch between Kanban, Table, Calendar, and Gantt
Automations for recurring actions and workflows
Manual time tracking and exportable completed task reports
Checklist assignments for subtasks
Slack integration
External viewer access (view-only public links)
Team roles and permissions (admin, member, viewer)
Focus Mode, AI-powered suggestions, tags, and themes
WhatsApp bot for board tasks
🔌 Integration support for:
Zapier (automate across 5000+ apps)
Fireflies.ai (meeting summaries → tasks)
Make.com, Pabbly, and Integrately
Google/Outlook/iCloud Calendar
🛠️ Key Setup Steps for Workspace
Let’s walk through the essential steps to get your Workspace running smoothly.
👥 1. Create Your Workspace & Invite Your Team
From Web/Desktop, open Workspace settings
Set a name for your Workspace (e.g., “Design Team” or “Client Ops”)
Invite members and assign roles:
Admin – manage billing, boards, automations
Member – create/complete tasks, collaborate
Viewer – read-only access (great for clients)
Each user has a personal space for private productivity, and full access to the shared Workspace.
📋 2. Build Boards and Assign Work
Boards are the core of Workspace collaboration — use them to organize:
Project timelines
Client pipelines
Team responsibilities
Content calendars
Bug tracking and more
For each board:
Create sections to match your workflow (e.g., “To Do”, “In Progress”, “Done”)
Add tasks with due dates, tags, notes, and files
Assign tasks to members
Assign individual checklist items for micro-tasks
Comment, mention teammates, and upload files
💡 Assigned tasks automatically appear in My Day, 7 Days, and All Tasks views for the relevant member.
⚙️ 3. Automate Tasks & Track Progress
Take your workflows to the next level with automations and insights.
With automations, you can:
Move tasks between sections automatically
Assign teammates based on labels or status
Set due dates dynamically
Mark tasks complete when subtasks are done
With tracking:
Start and stop manual timers on tasks
Use the Completed Tasks Report to review team output
Export data for reporting, billing, or retrospectives
🔗 4. Integrate Your Favorite Tools
Workspace connects seamlessly with tools your team already uses:
Slack – get notified about mentions, changes, or assignments
WhatsApp – add, track, and manage tasks via chat
Zapier – automate actions with Gmail, Sheets, Trello, and more
Fireflies.ai – turn meeting notes into tasks
Make.com, Pabbly, Integrately – connect hundreds of external apps
Google/Outlook/iCloud Calendar – view events alongside tasks
🧍 5. Use Your Personal Space for Individual Work
Workspace members still have full access to their personal space:
Use it to track your individual goals, routines, and admin work
Tasks here remain private and separate from the Workspace
Includes Premium features: AI Suggestions, Focus Mode, Reminders, Tags, etc.
🌟 Using Workspace Daily
Workspace isn’t just for project managers - it’s for every professional who wants to do less juggling and more delivering.
Here’s how to use it in real life:
Freelancers: Use boards to organize clients, delegate work, track hours, and deliver on time
Marketing Teams: Coordinate launches, creative assets, and approvals - with shared views
Product or Dev Teams: Run sprints, log bugs, assign subtasks, and report progress
Operations: Manage hiring, onboarding, billing, and workflows with automations
Make Workspace part of your day by:
Starting your day with My Day or 7 Days View
Switching board layouts (e.g., Calendar, Table, or Gantt) depending on the project
Tracking time as you go
Using comments and mentions instead of meetings
Reviewing the Completed Task Report at the end of each week
🧪 Trial vs Paid Workspace
If you’re testing Workspace during your free 14 days trial:
You’ll have full access to all features: boards, automation, time tracking, integrations, etc.
You'll be able to add up to 13 members for the duration of the trial.
At the end of the trial, you’ll need to upgrade to a paid Workspace plan if you wish to continue using the features
Workspace is billed per seat, per month or per year
You can remove, replace, or rotate members as needed
If you do not choose to continue with the workspace, it will be blocked at the end of the trial period for all team members.
Already using Premium or Family?
If you want to switch to Workspace:
Contact our Support Team to help transfer your plan
We’ll apply any remaining credit from your previous subscription
Your personal tasks will remain safe and unchanged
If you’re moving from Family to Workspace, we’ll help transfer your existing boards
Want both a Family space and a Workspace? You can maintain both plans and easily switch between the spaces
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🙋 FAQs
📋 What’s the difference between Workspace and Family?
📋 What’s the difference between Workspace and Family?
Workspace offers unlimited members, boards, time tracking, automations, roles, reporting, and more. Family is limited to 4 people and 4 shareable boards with simpler collaboration.
💳 How is Workspace billed?
💳 How is Workspace billed?
By member (seats). You can add, remove, or rotate members at any time.
🧍 Can I still use my personal tasks?
🧍 Can I still use my personal tasks?
Yes, your personal space remains separate, with full Premium access.
🔀 Can I migrate my Family plan or Premium account?
🔀 Can I migrate my Family plan or Premium account?
Yes! Contact support. We’ll apply your credit and move your data safely.