Any.do organizes your productivity through Spaces, which are dedicated areas for managing your tasks and/or collaborating with others. Every Any.do account comes with a Personal Space (free) by default, providing a private area for you to manage your personal lists and tasks. Additionally, users can create a Family Space and a Workspace to handle more complex projects and/or collaborative work, perfect for teams or families working together.

Your Personal Space is the foundation of your Any.do experience. It’s a private area where you can organize your personal lists and personal tasks, ensuring that your individual productivity remains streamlined and efficient. Whether you’re using a free, Premium, Family, or Workspace (Teams) account, your Personal Space is always available, allowing you to manage your daily tasks independently and privately.

This space is designed to keep your personal to-dos separate from collaborative projects, giving you the flexibility to switch between solo and team work seamlessly. To get started with Any.do Personal, see here.

The Family Space is designed for households looking to collaborate and stay organized together. As a Family Space admin, you can add up to four members to your space, making it easy to share tasks, manage household chores, and coordinate family activities. From the Space Management screen, Family admins can invite family members, set permissions, and customize settings for your entire setting to fit your family’s needs.

Additionally, Family Space admins can convert personal lists into boards, allowing the whole family to stay updated on shared tasks and projects. The Notifications Center ensures that everyone stays informed about important updates, making the Family Space perfect for parents to stay on top of their kids' activities and household chores. To get started with Any.do Family, see here.

For project managers, teams and businesses, Any.do Workspace offers a robust environment for project management and collaboration. Workspace admins can add an unlimited number of members per their subscription plan, manage user roles, and customize space settings to suit various projects and teams.

Within a Workspace, you can create boards for different projects, assign tasks, and track progress in real time. Workspace admins have full control over billing and can set up custom email notifications to stay informed about board activities. The ability to convert personal lists and tasks into board tasks ensures a smooth transition from individual productivity to team collaboration, without losing any existing data. To get started with Any.do Workspace (Teams), see here.

Moving from a Personal Space to a Family Space or Workspace is seamless with Any.do’s conversion options. Users can easily transform their personal lists into boards and convert individual personal tasks into board-tasks, allowing for a quick and simple transition into collaborative work.

This ensures that all your existing data remains intact, enabling you to jump right into collaborating/advanced projects without missing a beat. Whether you’re upgrading to manage family activities or scaling up for business projects, Any.do makes the transition effortless.

Staying updated with your team’s progress is crucial, and Any.do’s Notifications Center ensures you never miss an important update. Within Family Spaces and Workspaces, members receive real-time notifications about task activities, mentions, and progress updates. These notifications are accessible in the Notifications Center and can be filtered directly within boards by mentioned or updated tasks.

For a comprehensive overview, board admins and members can set up custom email notifications for board notifications, choosing between daily or weekly digests or instant alerts. This flexibility allows you to stay informed in the way that best suits your workflow, ensuring effective and organized collaboration.