Adding members to your Workspace or Family Space is a key step in building your collaborative team. Space members are your collaborators—they become part of the collective and can be added to boards and assigned tasks based on their permission levels. Your space members will have full access to the public boards-directory, where they can see all boards available for joining, create their own boards, and work on collaborative tasks according to the access levels you assign them.

Space admins can add members as soon as they create their space or later through the space management screen. If a space member is no longer relevant to your work, you can easily remove them from your team.

Each member added can be assigned different permission levels:

Guests: Access boards on a read-only basis.
Members: Active participants who can contribute to tasks and boards.
Admins: Manage the space and add new members as needed.

Family Space admins can add up to four members to their space, while Workspace admins can add an unlimited number of members (charged per member). Workspace admins also have the option to open their boards for public viewing in read-only mode without any extra cost. However, only Workspace members can edit tasks and make changes to boards, with all collaboration features fully available to them.

👥 How to add members to your Workspace (Team)

Adding members to your Workspace is easy and straightforward. As an admin, you can invite new team members using the mobile app or the web/desktop apps. You have a couple of options for inviting new members:

Share a Public Link: Generate a public link that you can share with anyone. New members can click the link, register for an account, and join your Workspace on their own (see instructions below).
Send Email Invites: Invite specific people by sending them an email invitation directly from the app (see instructions below).

When you send an invitation, it goes directly to that person's email address. If they don't already have an Any.do account with that email, they'll be prompted to create one to join your Workspace. If the person you're inviting already has an Any.do account, all they need to do is log in after receiving your invitation, and they'll have access to your Workspace.

💻 Adding Workspace members via Web/ Desktop

Open the settings menu from the top left settings icon/ profile image next to your profile name.
Under the space settings, select "Manage space".
If you have more than 1 space select which one you want to add members to, from the top left arrow.
From here, choose your preference:
1. To send an email invite to a specific user, just type in their email under "Invite with email" and press "invite".
2. To send a public link to your Workspace just click "Copy" next to "Invite with link".

📱 Adding Workspace members via iOS/ Android

You can add members to your Workspace when you first create it or later by opening any of your Workspace boards and then choosing to invite your teammates by sharing a link\ adding your contacts.

Note: If you cannot find the email address of the member in your contacts-suggestions, simply enter it in full and tap the 'enter/return' button. Then, tap 'invite'.

📺 Watch the video - Adding Workspace members

💡 You can also add members directly through your Workspace boards at any given time as detailed here.

❤️ How to add members to your Family Space

Adding members to your Family Space is easy and straightforward. If you're an admin, you can invite family members using the mobile app or the web/desktop apps by sending them an email invite. Once you send the invitation, it goes directly to the person's email address. If they don't already have an Any.do account associated with that email, they'll be prompted to create one to join your Family Space.

If the person you're inviting already has an Any.do account, all they need to do is log in after receiving your invitation, and they'll have instant access to your Family Space. So go ahead and start sharing and collaborating with your family!

💻 Adding Family Members via Web/ Desktop

Open the settings menu from the top left settings icon/ profile image next to your profile name.
Under the space settings, select "Manage space".
If you have more than 1 space select which one you want to add members to, from the top left arrow.
Press "Invite new members".
Type in the email and press "Add to space" or press "Copy space invitation link" and send it to the members yourself.

📱 Adding Family Members email invites on iOS/ Android

You can add members to your Family Space when you first create it or later by opening any of your Family boards and then choosing to invite your teammates by tapping to add from your contacts.

Note: If you cannot find the email address of the member in your contacts-suggestions, simply enter it in full and tap the 'enter/return' button. Then, tap 'invite'.

💡 You can also add members directly through your Family boards at any given time as detailed here.

🔐 How to set member-permissions in your Family Space/Workspace

As an admin in your Family Space or Workspace, you can assign different permission levels to your members to control how they interact with your Space:

Guests can view boards on a read-only basis, making them ideal for members who need to stay informed without making changes.
Members become active participants, able to contribute to tasks and collaborate on projects.

Additionally, you can apply more specific permissions to individual boards to tailor access as needed. For detailed information on user roles and permissions along with step by step instructions, check out this article.

🔄 How to replace/remove members from your space (Family/Workspace)

Admins of a Family Space or Workspace can easily replace or remove members as needed from the web/desktop apps:

To replace a member, first remove the existing member to free up their "seat," allowing you to add a new member without incurring additional fees. Make sure to remove the irrelevant member entirely before adding someone new.
If you need to remove a member, doing so will block their access to the Space and all premium features associated with your Family or Teams plan. This ensures that only active and relevant members have access, keeping your Space secure and organized.

💻 How to remove a space member via Web/Desktop

Open the settings menu from the top left settings icon/ profile image next to your profile name.
Under the space settings, select "Manage space".
If you have more than 1 space select which one you would like to manage from the top left arrow.
On the right side of each user you can press on the arrow and select "Remove".

Note: if a member is the sole admin of one your space-boards, you will need to first have them change the admin to someone else or delete the board in order to remove them from your space.

💻 To replace a space member via Web/Desktop

Open the settings menu from the top left settings icon/ profile image next to your profile name.
Under the space settings, select "Manage space".
If you have more than 1 space select which one you would like to manage from the top left arrow.
On the right side of each user you can press on the arrow and select "Remove".
First remove a member and then you can add a new one instead.

Note: Family Admins can remove and replace up to 4 members in their space without any changes to their plan's billing-calculation. For details on how removing a member will affect your Workspace (Teams) plan's billing-calculation, please see here.

🎯 FAQs

🤔 Who can add members to a Family Space or Workspace?

Only admins of a Family Space or Workspace can add new members. Admins have the necessary permissions to invite collaborators and manage member access within the Space.

💌 How do I invite members to my Family Space or Workspace?

Admins can invite members via the mobile app or the web/desktop apps by sending an email invites or sharing a public link (for Workspace only). For step by step instructions, see above.

🔗 Can I invite members using a public link?

Yes, Workspace admins have the option to share a public link that allows new members to register and join the Workspace on their own. This is a convenient way to invite multiple members without sending individual email invites.

👤 What should I do if the person I’m inviting doesn’t have an Any.do account?

If the invitee doesn't have an Any.do account associated with their email, they will receive an email invitation prompting them to create an account. Once they sign up, they can join your Family Space or Workspace seamlessly.

🔐 What permission levels can I assign to new space-members?

Admins can assign different permission levels to space-members:

Guests: Can access boards on a read-only basis.

Members: Active participants who can contribute to tasks and boards.

Admins: Can manage the Space, including adding or removing members.

For more details about permission levels and how to set them, check out this article.

✋ Is there a limit to how many members I can add to my Family Space or Workspace?

Yes, Family Space admins can add up to four members, while Workspace admins can add an unlimited number of members, with each additional member incurring a charge (based on your plan).

❌ How do I remove a member from my Space?

Admins can remove members from the Space management screen as detailed here. Removing a member will block their access to the Space and all premium features associated with your Family or Teams plan.

Be advised that if a member is the sole admin of one your space-boards, you will need to first have them change the admin to someone else or delete the board in order to remove them from your space.

🔁 Can I replace a member in my Space without paying extra fees?

Yes, by removing an existing member, you free up their "seat," allowing you to add a new member without incurring additional fees. Ensure you remove the irrelevant member entirely before adding someone new.

🔑 What happens to a member’s access when they are removed from the Space?

Once a member is removed, they lose access to the Space and all associated premium features. They will no longer be able to view or edit any boards or tasks within the Space.

Be advised that if a member is the sole admin of one your space-boards, you will need to first have them change the admin to someone else or delete the board in order to remove them from your space.

🔓 Can members manage their own roles and permissions?

Only admins have the authority to assign or change member roles and permissions for the Workspace/ Family Space. However, members can set permissions for individual boards they created (as board-admins) within the space. For more details, see here.

🗂️ How do members access the public boards directory?

Once added to the Space, members can access the public boards directory from within the Space. Here, they can view all available public boards, join existing ones, or create new boards based on the permissions assigned to them.

🤔 What should I do if a member no longer needs access to the Space?

If a member is no longer relevant to your work, admins can easily remove them from the Space using the Space Management screen. This ensures that only active and necessary members retain access.

📋 Can I assign different permissions to members for specific boards?

Yes, board-admins can apply additional permissions to individual boards, allowing for more tailored access based on the needs of each project or team within the Space. For more details, refer this article.

🚪 What should I do if a member wants to leave the Space?

Members cannot remove themselves from the Space. If a member wishes to exit, they should contact the Space admin and request to be removed from the team.

💲 Do I have to pay for each member I add?

If you are a Family Admin then your plan includes up to 4 members without any additional charges so you can add member per that quota as needed. If a member is no longer relevant, you can replace them with another one.

Workspace (Teams) Admins will be charged for each new member the add, unless they choose to replace an existing member, in which case they won't be charged for an additional seat.

🧐 Can I add more members to my Workspace without an extra charge?

While all members in your Workspace are charged per your plan's preference, Workspace admins can choose to open their boards for public viewing in read-only mode without any extra cost. This allows for broader collaboration while maintaining control over who can make changes. For more details, see here.

👨‍👩‍👧‍👦 Can I add more than 4 members to my Family plan?

The plan is set at a max of 4 members currently. However, our Support Team will be happy to help with solutions for special cases should you reach out via our contact form with more details.

2️⃣ Can I have only 2 members in my Family plan?

Sure! While the Family plan offers up to 4 members, you're welcome to use only the number of seats you need without filling them all.

How to create a Family Space/Workspace

Set up and edit your space from the Space Management screen

How to set user roles and permissions for your space and boards

Adding Members to Boards

Space Management FAQ's