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How to create a Family Space/Workspace

Start managing your projects and team with Any.do

Updated over a week ago

Spaces in Any.do are designed to enhance your productivity by offering a flexible way to manage tasks and collaborate with others. Every user starts with a Personal Space, a private area where you can organize your personal lists and personal tasks (todos) just the way you like.

If you're looking to collaborate or manage more complex projects, upgrading to our Teams or Family plans allows you to add more Spaces to your account. Family users will automatically have a Family Space created upon upgrading or starting a trial, perfect for sharing tasks with loved ones. Teams members will have a Workspace added to their account for seamless collaboration with their colleagues/clients or just themselves (for freelancers/project managers etc).

In each Space, you can invite others to join and work together on various boards. The creator of the Space becomes the admin by default, with the ability to add members, manage permission levels, and assign admin rights to others from the Space management screen.

To start a Family/Workspace trial plan, click here for more details.


👥 How to create a new Teams space (Workspace)

Creating a new Teams Space, also known as a Workspace, is straightforward—simply upgrade your Any.do account to the Teams plan or start a free trial. The Workspace is designed for professionals and teams who need a collaborative/advanced environment to manage complex projects and/or shared tasks. Within the Workspace, you can invite team members, assign tasks, share boards, and work on your own or together with your team in one seamlessly efficient platform.

💻 How to create a new Teams space on Web/desktop

  1. Click on "Try it" from the bottom of the left side menu. Or under settings click on "Create a new space".

  2. Select "For Teams".

  3. Name your space.

  4. Add your teammate's email separated by commas or spaces or press "Skip for now".

  5. Name your first board.

  6. Choose to create a board out of a template or press "Create a blank board" on the top right.

How to create a new Teams space on Web/ Windows/ Mac

📱 How to create a new Teams space on iOS/Android

  1. From the home view press the + under "Shared Space".

  2. Select "For Teams".

  3. Name your space.

  4. Add your teammates by sharing a link\ adding your contacts or press "Skip" on the top right.

  5. Press the + under the space you created to add your first board.

  6. Press create a board.

  7. Name your first board.

How to create a new Teams space on iOS/ Android



❤️ How to create a new Family space

To create a new Family Space, simply upgrade your Any.do account to the Family plan or start a free trial. Once you upgrade, a Family Space is automatically added to your account. The Family Space is perfect for families who want to share tasks, manage lists, and coordinate activities seamlessly. Within the Family Space, you can invite family members, assign chores, plan events, and ensure everyone is on the same page, making family coordination easier than ever.

💻 How to create a new Family space on Web/ Windows/ Mac

  1. Click on "Try it" from the bottom of the left side menu. Or under settings click on "Create a new space".

  2. Select "For Families".

  3. Name your space.

  4. Add your teammate's email separated by commas or spaces or press "Skip for now".

  5. Name your first board.

How to create a new Family space on Web/ Windows/ Mac

📱 How to create a new Family space on iOS/ Android

  1. From the home view press the + under "Shared Space".

  2. Select "For Families".

  3. Name your space.

  4. Add your teammates by sharing a link\ adding your contacts or press "Skip" on the top right.

  5. Press the + under the space you created to add your first board.

  6. Press create a board.

  7. Name your first board.

How to create a new Family space on iOS/ Android


➕ How to add an additional space

Workspaces and Family Spaces are intended for distinct teams or family units, while boards within a Space can be created for specific projects or internal teams as needed. If you need to manage different teams or groups separately, you can add additional Spaces to your account from the

Keep in mind though that each Workspace or Family Space is billed independently according to your plan's terms. If you prefer not to manage multiple teams separately, we recommend simply opting for separate boards within your main space. You can adjust permission levels for any users you're sharing these boards with, giving you flexibility without additional charges for another workspace.

You can add an additional space to your Any.do account from the web/desktop app as follows:

  1. Open the settings menu by clicking the profile icon on the top left corner next to your name.

  2. Under "Spaces" press "Create a new space".

Note: At this time, adding an additional space can be done from the web app only.


👉 What's next?

Now that you've created your new Space—whether it's a Family Space or a Workspace—it's time to dive in and make the most of it!

Whether you're a Family or Workspace user, these steps will help you get started and make the most of your plan. So go ahead—start collaborating, stay organized, and enjoy all the features your new Space has to offer!


🎯 FAQs

🧐 What is a Space in Any.do?

A Space is a top-level view in Any.do where you can manage complex projects and/or collaborate with others by inviting them to shared boards. It's designed to help you organize tasks and projects with your family or team in a unified environment.

🔢 Can I have multiple Spaces in my account?

Yes, you can add additional Spaces to manage different teams or groups separately. Keep in mind that each additional Workspace or Family Space is billed independently according to your plan's terms.

🧾 How is billing handled for Spaces?

Billing is managed by the admin of the Space using a single payment method. For Teams, the admin pays for each member in their Workspace according the plan period as explained here. For the Family plan, there's a fixed price regardless of whether you have two or four (max) members and the charge is per month/year as detailed here.

👤 Who becomes the admin of a new Space?

The person who creates the Space is the admin by default. As an admin, you can add space-members, manage permission levels, and assign admin rights to others from the Space management screen.

✍️ Can I change the admin of my space?

You sure can! Just click here for step by step instructions.

👥 How do I add members to my Space?

You can do this from the Space Management screen by sending invitations to those you'd like to collaborate with. For step by step instructions, see here.

🔐 Can I control the permission levels for members in my Space?

Yes, admins can manage permission levels for each member, controlling access to certain features and settings within the Space.

📋 What are boards within a Space?

Boards are organizational tools within a Space where you can group related tasks and projects. They help keep your work structured and focused. To learn all about managing boards and board-tasks, see here.

🆕 How do I create boards in my Space?

Inside your Space, you can create a new board from the mobile or web/desktop apps as detailed right here.

📥 Can I import existing tasks/data into my new Space?

Absolutely! Use the import options available in Any.do to bring your existing tasks and data into your new Space seamlessly.

🧩 What integrations are available with my Family Space/Workspace?

Any.do offers integrations with various services to enhance your workflow within a Space. Explore the integrations section to connect your favorite tools.

🤔 What happens to my Personal Space when I create a new Space?

Your Personal Space remains unchanged and private. Additional Spaces like Family Spaces or Workspaces are separate and can be added as needed.

💳 Do I need to pay for each additional Space individually?

Yes, if you create multiple Workspaces or Family Spaces, each one will be billed separately.

🧾 Who handles the billing for members in a Space?

The Space Admin is responsible for all billing and payments for members within the Space, using a single payment method.

✋ Is there a limit to how many members I can add to a Space?

The number of members you can add depends on your plan. The Workspace plan allows you to add an unlimited amount of members (each charged per your plan's terms) and the Family plan has a max of 4 members.

🔖 I created a space and lost my tags-view on web/desktop, why?

The Tags View in the left-side panel on your web/desktop app is available to personal members only. Once a Workspace/Family Space is added, the left-side panel clears that room for your spaces and boards. That said, you may still filter your personal lists by tags in the web/desktop apps inside your main views as detailed here.

🚨 Do I have to create a Workspace/Family Space?

Not at all! You can keep the personal space only and continue using Any.do for your personal todos without any need to upgrade to the Family/Workspace (Teams) plans.

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