Space members are your team's collaborators. Every member added to the space by the admin will become part of the collective and can then be added to boards and tasks per their permission levels. Your space members will enjoy full access to the boards-directory from where they'll be able to see all boards available for joining as well as create their own boards and work on collaborative tasks per the access-level you assign them.

Availability:

The following user-types can take advantage of this feature:

Family users - admins and members.
Teams users - admins and members.

The feature is available on both our mobile and web/desktop apps (functionality-based, see below).

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🛠️ How does it work?

Space admins can add members as soon as they create their space, or through the space management screen.

Once an invite is extended, it will be sent to the user's email address.
If an email doesn't have an Any.do account associated with it, the email will ask the member to create an account in order to become a member of the space.
Each member added can be assigned with different permission-levels for accessing the space:
- Guests can access the boards on a read-only basis
- Members will become active participants
- Admins will be able to manage the space and add new members as needed.
Whenever a space member is no longer relevant to your work, you can easily remove them from your team.

👥 Adding Team Members

✉️ With email invites

💻 Adding Team Members with email invites on Web/ Desktop

Open the settings menu from the top left settings icon/ profile image next to your profile name.
Under the space settings, select "Manage space".
If you have more than 1 space select which one you want to add members to, from the top left arrow.
Press "Invite new members".
Type in the email and press "Add to space" or press "Copy space invitation link" and send it to the members yourself.

Note: At this time you can add new members to existing space from the web app only.

📱Adding Team Members with email invites on iOS/ Android

You can add members when you are creating your first space.

From the home view press the + under “space”.
Name your space.
Add your teammates by sharing a link\ adding your contacts.

Adding Team Members with email invites on iOS/ Android

🔗 With a public link

💻 Adding Team Members with a public link Web/ Desktop

Open the settings menu from the top left settings icon/ profile image next to your profile name.
Under the space settings, select "Manage space".
If you have more than 1 space select which one you want to add members to, from the top left arrow.
Copy link and send it

Press the 3 dots next to the space on the left navigation menu
Copy link invitation.

Adding Team Members with a public link Web/ Desktop

📱Adding Team Members with a public link iOS/ Android

Open a board.
Open the 3 dots menu.
Open Members.
Share link and send it.

📋 Directly from boards

💻 Adding Team Members directly from boards

Open a board view.
Next to the members icon press the add a member icon.
Type in the email.
Add to space.

📱Adding Team Members directly from iOS/ Android

Open a board.
Open the 3 dots menu.
Open Members.
Add a contact or share the link.

❤️ Adding Family Members

✉️ With email invites

💻 Adding Family Members with email invites on Web/ Desktop

Open the settings menu from the top left settings icon/ profile image next to your profile name.
Under the space settings, select "Manage space".
If you have more than 1 space select which one you want to add members to, from the top left arrow.
Press "Invite new members".
Type in the email and press "Add to space" or press "Copy space invitation link" and send it to the members yourself.

Note: At this time you can add new members to existing space from the web app only.

📱 Adding Family Members email invites on iOS/ Android

You can add members when you are creating your first space.

From the home view press the + under “space”.
Name your space.
Add your teammates by adding your contacts.

Adding Family Members email invites on iOS/ Android

📋 Directly from boards

💻 Adding Family Members directly from boards on Web/ Desktop

Open a board view.
Next to the members icon press the add a member icon.
Type in the email.
Add to space.

Note: At this time you can add new members to existing space from the web app only.

📱Adding Family Members directly from boards on iOS/ Android

Open a board.
Open the 3 dots menu.
Open Members.
Add a contact

🔐 Setting Member-Permissions

🚦 To alter permission-levels

💻 To alter permission-levels on Web/Desktop

Admins can manage the space, add members and assign them with different permission-levels. Guests can access the boards on a read-only basis. Members will become active participants. See instructions here.

🔄 Removing & Replacing Members

➖ How to remove a space member

💻 How to remove a space member on Web

Open the settings menu from the top left settings icon/ profile image next to your profile name.
Under the space settings, select "Manage space".
If you have more than 1 space select which one you would like to manage from the top left arrow.
On the right side of each user you can press on the arrow and select "Remove".

Note: At this time you can remove space members from the web app only.

🔁 To replace a member

💻 To replace a member on Web/Desktop

Open the settings menu from the top left settings icon/ profile image next to your profile name.
Under the space settings, select "Manage space".
If you have more than 1 space select which one you would like to manage from the top left arrow.
On the right side of each user you can press on the arrow and select "Remove".
Once you remove a member you can add a new one instead.

First Remove Second Add

Note: If you wish to add and remove members and keep the same amount of seats, you will need to remove a member first, and only after you can add the new one.

Space Management

User Roles and Permissions

Adding Members to Boards

Managing Board Tasks

Creating Private Boards