Within their boards, Workspace members can communicate, mention others, and track each other's progress to receive real-time updates on task activity. These notifications appear in the Notifications Center and can also be filtered directly within the boards by mentioned or updated tasks.
For users seeking a comprehensive overview of all board activities, Any.do offers the option to set up custom email digests to their Any.do account's registered email address (as seen in the Profile screen of the app). These email alerts consolidate all/specific updated and can be configured as daily or weekly digests, or as instant emails and push notifications the moment updates occur. Both admins and members have the flexibility to personalize their email notification settings for any of their boards, ensuring they stay informed in the way that best suits their workflow.
📺 Watch the video: Setting up board notifications
📺 Watch the video: Setting up board notifications
🕒 How to set up custom email-notifications for your boards
Any admin or member of a board can activate custom email notifications to stay updated on your terms. Whether you prefer daily/weekly/immediate summaries, or want alerts only for specific activities, you can set your preferences directly from the designated board using our web or desktop apps.
Each board can have its own unique notification settings, and your choices are private, applying only to your account. This means you can tailor your notifications for each board without affecting how other members receive updates. Everyone on the board can set their own preferences, ensuring that each person stays informed in the way that works best for them.
To activate the feature, simply:
Click the 3 dots menu next to the board title.
Open "Board Notifications".
Select the triggers and preferences for the notification you would like to receive and press "Save".
💡 Note: To disable the feature simply choose "reset" from the same email-notifications screen.
⚙️ Triggers & notifications options for email alerts
When setting up email alerts, you have complete flexibility over which notifications you receive and when you receive them. Board notifications can be configured based on specific triggers, perfect for users who want to stay informed about particular activities.
These triggers include:
Task Moves to a Section: Get notified when a task is moved to a selected section.
Task Gets a Tag: Receive alerts when a specific tag is added to a task.
Task is Archived: Toggle on to receive notifications when a task is archived in the board.
New Task Creation: Enable alerts for when a new task is created in the board.
In addition to setting triggers, you can choose how you receive these notifications through various preferences:
Instant Push & Email: Receive a push notification and an email immediately after each trigger occurs.
Daily Email: Get a summary of all your selected activities every day at 09:00.
Weekly Email: Receive a comprehensive summary of your chosen activities on the first day of the workweek.
These options allow you to receive all updates from the Notifications Center and filtered board activities as an email digest, providing a comprehensive overview of your board's activity directly in your inbox. This ensures you stay informed about your team's progress and task updates in a way that suits your schedule.
🎯 FAQs
⏱️ Can I receive instant email alerts for board updates?
⏱️ Can I receive instant email alerts for board updates?
Yes, you can choose to receive instant email alerts whenever a specific trigger occurs. This option ensures you are immediately informed about important updates, such as task assignments or mentions, as soon as they happen.
⚙️ For which board-activities can I set email notifications?
⚙️ For which board-activities can I set email notifications?
You can set various triggers for email notifications for your board updates, including:
When a task moves to a specific section
When a tag is added to a task
When a task is archived
When a new task is created
Learn more here.
🕒 How do I choose when I receive my email digests?
🕒 How do I choose when I receive my email digests?
When setting up email notifications, you can select the time period that best suits your workflow. Choose between daily digests, which send a summary of updates every day at a specified time, or weekly digests, which compile all updates into a summary sent at the beginning of the workweek.
🗂️ Can I set different notification preferences for each of my boards?
🗂️ Can I set different notification preferences for each of my boards?
Yes, each board can have its own unique notification settings. This allows you to customize alerts based on the specific needs and importance of each board, ensuring you receive relevant updates without being overwhelmed by unnecessary notifications.
🚫 How do I disable email alerts for a board?
🚫 How do I disable email alerts for a board?
To disable email alerts, go to the board’s settings in the web or desktop app and enter the email-notifications screen as detailed here. You can choose to disable specific triggers or turn off all email alerts for that board entirely by choosing "reset".
🤔 What is the difference between instant push & email, daily email, and weekly email notifications?
🤔 What is the difference between instant push & email, daily email, and weekly email notifications?
Instant Push & Email: Receive immediate notifications via both push and email as soon as a trigger occurs.
Daily Email: Get a summary of all selected activities once a day at a set time.
Weekly Email: Receive a comprehensive summary of your chosen activities at the start of each workweek.
🧐 Can I receive email notifications for specific activities only?
🧐 Can I receive email notifications for specific activities only?
Yes, you can select specific triggers to receive notifications for only the activities that matter most to you. This ensures you stay informed about important updates without being distracted by less relevant information.
👾 What should I do if I'm not receiving email alerts for my boards?
👾 What should I do if I'm not receiving email alerts for my boards?
If you’re not receiving email alerts, first ensure that your notification settings are correctly configured in the board’s settings. Check your email spam folder and verify that Any.do is allowed to send emails to your inbox. If you by any chance unsubscribed from Any.do's emails and if the issue persists, please submit a bug report here and our Support Team will gladly assist you.
🔏 Can board admins set email notifications for all members?
🔏 Can board admins set email notifications for all members?
Each board admin and member can set their own email notification preferences individually. Admins cannot set email notifications for other members, ensuring that each user has control over their own notification settings.
✍ How do I update my email address for notifications?
✍ How do I update my email address for notifications?
Email alerts are sent to the email address connected to your Any.do account (as seen in the Profile screen of the app). To update/change your email address of your account, see instructions here.
📋 Can I receive email notifications for tasks I am not assigned to?
📋 Can I receive email notifications for tasks I am not assigned to?
Yes, you can choose to receive notifications for all updates within a board, including tasks you are not directly assigned to. Adjust your notification preferences to include or exclude specific activities based on your needs.
📌 How can I ensure I receive all important board updates via email?
📌 How can I ensure I receive all important board updates via email?
To ensure you receive all important board updates, carefully select the triggers that correspond to critical activities. Use instant push & email alerts for real-time updates and adjust your daily or weekly digests to include all necessary information.
✋ Can I pause email notifications temporarily?
✋ Can I pause email notifications temporarily?
While there isn't a specific pause feature, you can disable email notifications temporarily by resetting the feature from the email-notifications screen as detailed here. You can then reactivate them when you're ready to start receiving alerts again.
🤔 How do I know which activities are included in my email notifications?
🤔 How do I know which activities are included in my email notifications?
Review the triggers you’ve set up in the board’s notification settings. Each trigger corresponds to specific activities, such as task movements, tag additions, or new task creations, ensuring you know exactly what updates will be included in your email notifications.