If you ever think, “Where did I put that task?”, Universal Search is the fastest way to find it. Most search issues come down to one thing: users cannot find the search bar in the first place. So this article starts with exactly where to access Universal Search on every device, then explains what you can search for and how to narrow results.
📺 Watch the video: Universal search for iOS
📺 Watch the video: Universal search for iOS
📺 Watch the video: Universal search for Android
📺 Watch the video: Universal search for Android
👥 Who can use Universal Search?
Universal Search is available on Free, Premium, Family, and Workspace plans.
📱💻 Supported platforms
Web and Desktop
iOS and Android
🛠️ How does it work?
You can search for personal color-tags, lists, Tasks and Subtasks, and calendar events, as well as Workspace boards, board tags, notes, checklist items and board-tasks.
In the mobile app you can also find popular filters in the search box for quick-filtering.
You may also find recent search results in the mobile apps for quick access.
Items can be edited when located.
🔎 Where to find Universal Search
📱 On iOS and Android
Open the Home menu
Tap the Search bar at the top
Start typing
Tip: If you are already inside a list, board, or view, you can still open the Home menu to access the search bar.
💻 On Web and Desktop
Click the Search icon (magnifying glass)
Start typing
Tip: If you cannot spot the icon, look at the top area of the app and the left navigation area. Search is always accessible from the main app layout.
🧠 What you can search for
Universal Search can help you locate both personal and shared items, including:
Tasks (personal and board tasks)
Lists (personal lists)
Boards (Family and Workspace)
Tags (personal tags and board tags)
Subtasks
Calendar events
🖥️ Extra search coverage on Web and Desktop
On Web and Desktop, search can also match content inside items such as:
Task notes
Attachment file names
Checklist items (in boards)
🧭 How search results are shown
When you search, results are typically grouped by type (for example: tasks, lists, boards, tags, events).
✍️ Open an item from search
Click or tap a result to open it.
From there, you can edit the item just like normal (update title, date, notes, and more).
🎯 Use quick filters to narrow results
If your search returns too many results, filters help you narrow things down.
📌 Common ways to filter
Depending on platform and the item type, you may be able to filter by:
Completed vs incomplete
Due date range
Item type (for example: tasks only)
📱 Quick filters on mobile
On iOS and Android, the search screen can also show quick filter options so you can narrow your results faster.
🕘 Recent searches and popular tags (mobile)
🧾 Recent searches
If you often look for the same items, you can reuse your Recent searches:
Open the Home menu
Tap the Search bar
Look under Recent Searches
🏷️ Popular tags
If you tag tasks frequently, you can quickly filter by a popular tag:
Open the Home menu
Tap the Search bar
Under Popular tags, tap a tag to filter results
🧰 Tips for better search results
Search using one or two unique keywords from the task title.
If you are searching for a shared project, search the board name first.
If you cannot find a board task, check whether it is in a board you can access and whether it was renamed.
If you still cannot find something, try searching by a tag you remember using.
🙋♂️ FAQs
🧲 I cannot find the search bar. Where is it?
🧲 I cannot find the search bar. Where is it?
On iOS and Android, open the Home menu and use the Search bar at the top. On Web and Desktop, click the magnifying glass (Search icon).
🗃️ What kinds of things can I search for?
🗃️ What kinds of things can I search for?
You can search for tasks, lists, boards, tags, subtasks, and calendar events. On Web and Desktop, search can also match notes, attachment names, and checklist items.
🧩 Can I edit items directly from search results?
🧩 Can I edit items directly from search results?
Yes. Open the item from search and edit it normally, for example change the title, add a date, or update notes.
🏁 Why do I get too many results?
🏁 Why do I get too many results?
Try using fewer words, or a more unique keyword. If available, use filters like item type, completed/incomplete, or a due date range.
🧯 I still cannot find my task. What should I do?
🧯 I still cannot find my task. What should I do?
Try searching by a tag you used, or search by a keyword from the task title. If it is a shared board task, search the board name and confirm you are looking in the correct Family/Workspace space.
🤔 Why can't I edit a completed task from the search results?
🤔 Why can't I edit a completed task from the search results?
Completed items cannot be edited after completion. However, you may simply reactivate the task from the search results by tapping it and un-completing it and then edit as you like.