If you are new to Any.do, the idea of "Spaces" can feel a little confusing at first. This guide explains what each Any.do Space is, who it is for, and how each Space helps you organize your life or collaborate with others. By the end of this article, you will know where to keep personal tasks, when to use a Family Space, and when a Workspace is the better fit.

Before you begin, you may also want to check:

Spaces are part of the core Any.do experience, but the type of Space you can use depends on your plan:

A Space in Any.do is a dedicated area where tasks are organized based on how you work. Some Spaces are private and meant only for you, while others are shared so you can plan and manage work with other people.

Any.do includes three main types of Spaces:

Each Space has its own purpose, and keeping them separate makes it easier to stay organized.

Your Personal Space is the private area of your account. Every Any.do account includes a Personal Space by default, so this is where most users begin.

Inside your Personal Space, you can manage your Personal Lists and Personal Tasks without sharing them with anyone else. This makes Personal Space the best place for personal reminders, private errands, everyday planning, and individual goals.

Personal Space is ideal when you want to:

Your Personal Space stays separate from your shared Spaces. Even if you are on a Family or Workspace plan, your Personal Space remains your own private area unless you intentionally move tasks into a shared board.

A Family Space is a shared area designed for households that want to plan together. It gives family members a place to collaborate on common tasks, routines, and projects while still keeping each person’s Personal Space separate.

With a Family plan, you can invite up to 4 members into the shared Family Space. Family members can work together on Boards, assign Board Tasks, and keep track of what needs to be done.

Family Space is ideal when you want to:

Each person in a Family Space still has their own Personal Space. The shared Family Space is simply the place where collaboration happens.

A Workspace is a shared collaboration area built for teams, freelancers, and business workflows. It is designed for users who need more advanced project management, more members, and more shared boards.

With a Workspace plan, you can create collaborative environments for projects, clients, departments, or company-wide workflows. Workspace members can work together in boards, assign tasks, manage permissions, and organize more complex processes.

Workspace is ideal when you want to:

Just like with Family, every Workspace member still keeps their own Personal Space. The Workspace is the shared environment for teamwork, while Personal Space stays private.

Understanding how these Spaces work together can make Any.do much easier to use. The simplest way to think about it is this:

This separation helps you keep the right tasks in the right place. For example, a private doctor appointment belongs in your Personal Space, a grocery planning board belongs in Family Space, and a client project board belongs in Workspace.

If you start in Personal Space and later begin collaborating with others, you do not need to start over. Any.do makes it possible to move from private planning into shared planning more smoothly.

You can move from Personal Space into a Family Space or Workspace by doing the following:

This approach helps you stay organized without mixing private and collaborative work.