Adding Space Members

Share you space with other users to start collaborating on boards & tasks

Updated over a week ago

Space members are your team's collaborators. Every member added to the space by the admin will become part of the collective and can then be added to boards and tasks per their permission levels. Your space members will enjoy full access to the boards-directory from where they'll be able to see all boards available for joining as well as create their own boards and work on collaborative tasks per the access-level you assign them.

Availability:

  • Teams users - admins only.

  • Family users - admins only.

  • Supported on all platforms (functionality-based, see below).

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πŸ› οΈ How does it work?

Space admins can add members as soon as they create their space, or through the space management screen.

  • Once an invite is extended, it will be sent to the user's email address.

  • If an email doesn't have an Any.do account associated with it, the email will ask the member to create an account in order to become a member of the space.

  • Each member added can be assigned with different permission-levels for accessing the space:

    • Guests can access the boards on a read-only basis

    • Members will become active participants

    • Admins will be able to manage the space and add new members as needed.

  • Whenever a space member is no longer relevant to your work, you can easily remove them from your team.


πŸ‘₯ Adding Members

βœ‰οΈ Adding members with email invites

πŸ’» Web/ Desktop

  1. Open the settings menu from the top left settings icon/ profile image next to your profile name.

  2. Under the space settings, select "Manage space".

  3. If you have more than 1 space select which one you want to add members to, from the top left arrow.

  4. Press "Invite new members".

  5. Type in the email and press "Add to space" or press "Copy space invitation link" and send it to the members yourself.

Note: At this time you can add new members to existing space from the web app only.

πŸ“± iOS/ Android

You can add members when you are creating your first space.

  1. From the home view press the + under β€œspace”.

  2. Name your space.

  3. Add your teammates by sharing a link\ adding your contacts.


πŸ”— Adding members with a public link

πŸ’» Web/ Desktop

  1. Open the settings menu from the top left settings icon/ profile image next to your profile name.

  2. Under the space settings, select "Manage space".

  3. If you have more than 1 space select which one you want to add members to, from the top left arrow.

  4. Copy link and send it

Or

  1. Press the 3 dots next to the space on the left navigation menu

  2. Copy link invitation.

πŸ“± iOS/ Android

  1. Open a board.

  2. Open the 3 dots menu.

  3. Open Members.

  4. Share link and send it.


πŸ“‹ Adding members directly from boards

πŸ’» Web/ Desktop

  1. Open a board view.

  2. Next to the members icon press the add a member icon.

  3. Type in the email.

  4. Add to space.

πŸ“± iOS/ Android

  1. Open a board.

  2. Open the 3 dots menu.

  3. Open Members.

  4. Add a contact or share the link.


πŸ” Setting Member-Permissions

🚦 To alter permission-levels

πŸ’» Web/Desktop

Admins can manage the space, add members and assign them with different permission-levels. Guests can access the boards on a read-only basis. Members will become active participants. See instructions here.


πŸ”„ Removing & Replacing Members

βž– How to remove a space member

πŸ’» Web

  1. Open the settings menu from the top left settings icon/ profile image next to your profile name.

  2. Under the space settings, select "Manage space".

  3. If you have more than 1 space select which one you would like to manage from the top left arrow.

  4. On the right side of each user you can press on the arrow and select "Remove".

Note: At this time you can remove space members from the web app only.


πŸ” To replace a member

πŸ’» Web/Desktop

  1. Open the settings menu from the top left settings icon/ profile image next to your profile name.

  2. Under the space settings, select "Manage space".

  3. If you have more than 1 space select which one you would like to manage from the top left arrow.

  4. On the right side of each user you can press on the arrow and select "Remove".

  5. Once you remove a member you can add a new one instead.

Note: If you wish to add and remove members and keep the same amount of seats, you will need to remove a member first, and only after you can add the new one.

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