Task Management

What is it?

Adding and completing tasks is the foundation of Any.do! Managing tasks can be done from a few different locations on each platform, giving you full access and full control over your to-do’s.

Who has access?

  • Both Premium and Free users can take advantage of this feature!
  • The feature is available on all supported platforms.

How does it work?

  • Adding tasks can be done from various different locations on each platform, or even just by using your voice. You can also add tasks via any of our Integrations, or even our extension.
  • To email your tasks, use the same email address as your Any.do’s account, and send your tasks to do@any.do. Your subject line will become the task’s title, while the email’s body will become the notes.
  • To move a task between categories or lists, it’s as simple as dragging and dropping it to your preferred location.
  • To edit a task, just tap on it to open its Task Menu, and start making changes. You’ll be able to edit its reminders, associated list, Tags, collaborators, notes and attachments, and more!
  • Task titles can be edited quickly from the main Task View, or by opening the task itself.
  • Completing tasks can be easily done by swiping an item, or using the checkboxes available in both our Task and Calendar views.
  • Completed tasks are archived and cleared from your lists, and can be found under your ‘Completed Tasks’ folder (available only on the mobile apps at this time). 

To add a task

✔️ Android/ iOS

Use the Quick-Add bar at the bottom of your screen, from any view, to add a task by typing its title. You can customize your task using natural language, with the Smart Type feature. 

You can also use the floating plus icon to add tasks from the calendar view.

To add a task by voice, you can click the on your keyboard when creating a task, instead of typing.

From any of your lists, filtered by Time categories or by List, tapnext to the time category/ list title, to add the task to that exact category.

Tasks can also be added from outside Any.do using the Widget!

✔️ Web/ Windows/ Mac

Add a task using the at the bottom of the any desired category.

You can also click from the top of the navigation pane, to add a task at any time, and choose which list and time category you would like the task to be added to. This option can also be accessed using the keyboard Shortcuts.


To edit a task's title

✔️ Android/ iOS

  1. Tap on a task to open its Task Menu.
  2. Tap on the task’s title to edit.
  3. Press “Enter” on your keyboard, or tap anywhere on the screen to save the change.

On Android, you can long press the task title from the main Task View, and edit it without opening full task view.

✔️ Web/ Windows/ Mac

  1. Click on a task to open its Task Menu.
  2. Click on the task’s title to edit using the grey text box.
  3. Click anywhere on the screen to save the change.

To move a task to a different list

✔️ Android/ iOS/ Web/ Windows/ Mac

  1. Tap on the task to open its Task Menu
  2. Tap on the list  button
  3. Select the name of the list you would like to move the task to.

Alternatively, you can simply filter the “All Tasks” view by ‘List’, and drag and drop the task from one list to another.


To complete a task

✔️ Android/ iOS

Swipe the task from left to right, or check the circle on the left.

From the Task Menu, tap on ‘Mark as Done’. 

✔️ Web/ Windows/ Mac

Check the circle on the left side of the task.


To un-complete a task

✔️ Android/ iOS

Swipe the task from right to left, or un-check the circle on the left.

✔️ Web/ Windows/ Mac

Un-check the circle on the left side of the task.


To delete a task

✔️ Android/ iOS

Press the  button on the right side of a completed task.

From the Task Menu, tap on ‘Delete Task’.

✔️ Web/ Windows/ Mac

Press the  button on the right side of a completed task.


To delete all completed tasks

✔️ Android/ iOS

  1. Tap on  to open the options menu.
  2. Click on   to move all completed tasks to the Completed Tasks folder.

If you have “Shake” enabled in your mobile app Settings, you can shake your device to clear all completed tasks.

✔️ Web/ Windows/ Mac

Tap on the “X” button next to the list’s title .


To restore a deleted task

✔️ Android/ iOS

  1. Go to the app Settings
  2. Go to the ‘Completed Tasks’ folder
  3. Swipe the task you wish to restore from right to left.

To permanently delete tasks

✔️ Android/ iOS

  1. Go to the app Settings
  2. Go to the ‘Completed Tasks’ folder
  3. Select “Delete All”

Note that once you delete all of your completed tasks from Settings, you will not be able to access them again.


Was this article helpful to you?

Comments are closed.