Managing Tasks

What is it?

Managing tasks is the core of productivity! Adding and completing action items as you go throughout your day, helps you stay more organized and productive. You can add as many attributes to any task as you wish, so that you never forget any important due-time or any crucial details. 

Who has access?

  • Both Premium and Free users can take advantage of this feature!
  • The feature is available on all supported platforms.

How does it work?

  • Tasks can be added using various options on each platform, via our Integrations and extensions, or even by using your voice.
  • You can also email your tasks from the same email address as your account. Your subject line will become the task’s title, and the email’s body will become the notes.
  • To move a task between categories or lists, simply drag and drop it to the preferred location.
  • To edit a task open its Task Menu. You’ll be able to edit its title, Reminders, List, Tags, collaborators, notes and attachments, and also complete it or delete it!
  • Completing tasks can be easily done by swiping an item, or using the checkboxes available in both our Task and Calendar views.

To add a task

✔️ Android/ iOS

Use the Quick-Add bar at the bottom of your screen, to add a task by typing its title. You can customize your task using natural language, with the Smart Type feature. You can also use the floating plus icon, to add tasks from the Calendar View.

To add a task by voice, click the on your keyboard.

From any of your lists, filtered by Time categories or by List, tapnext to the time category/ list title, to add the task to that exact category.

Tasks can also be added from outside using the Widgets.


✔️ Web/ Windows/ Mac

Add a task using the , from the bottom of the any desired list/category.

You can also click on from the navigation panel, and choose which list and time category you would like the task to be added to. This option can also be accessed using the keyboard Shortcut “T”.

To edit a task's title

✔️ Android/ iOS

  1. Tap on a task to open its Task Menu.
  2. Tap on the task’s title to edit.
  3. Press “Enter” on your keyboard, or tap anywhere on the screen to save the change.

On Android, you can long press the task title from the main Task View, and edit it without opening full task menu.

✔️ Web/ Windows/ Mac

  1. Click on a task to open its Task Menu.
  2. Click on the task’s title to edit using the grey text box.
  3. Click anywhere on the screen to save the change.

To move a task to a different list

✔️ Android/ iOS/ Web/ Windows/ Mac

  1. Tap on the task to open its Task Menu.
  2. Tap on the ‘List’ drop down option.
  3. Select the list you would like to move the task to.

Alternatively, you can simply filter the “All Tasks” view by ‘List’, and drag and drop the task from one list to another.

Completing, deleting and archiving tasks

To complete a task:

✔️ Android/ iOS

Swipe the task from left to right, or check the circle on the left. Or, tap on ‘Mark as Done’ from the Task Menu

✔️ Web/ Windows/ Mac

Check the circle on the left side of the task.


To delete a task:

Press the  button on the right side of a completed task, or tap on ‘Delete Task’ from the Task Menu.

To delete (archive) completed tasks:

✔️ Android/ iOS

  1. Tap on  to open the options menu.
  2. Click on   to move all completed tasks to the “Completed Tasks” folder.

If you have “Shake” enabled in your mobile app Settings, you can shake your device to clear all completed tasks.

✔️ Web/ Windows/ Mac

Tap on the “X” button next to the list’s title .


To permanently delete tasks:

  1. Go to the app Settings
  2. Go to the “Completed Tasks” folder
  3. Select “Delete All” to permanently clear these tasks.

Note: Once you clear tasks from the “Completed Tasks” folder, you will not be able to access them again.

To learn more about completing and archiving tasks, please see this article

To retrieve a task or restore a completed task

✔️ Android/ iOS/ Web/ Windows/ Mac

To retrieve a task, un-check the circle on the left. On mobile you can also swipe it from right to left. 

To restore a deleted task:

  1. Go to the app Settings.
  2. Go to the ‘Completed Tasks’ folder
  3. Swipe the task you wish to restore from right to left.

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